Job Description

Job Summary
TENDER COORDINATOR
INHERENT REQUIREMENTS:

• Matric
• Proven and solid experience and knowledge working in the Temporary Employment Services (TES) industry
• Experience in / with the business / operations of the Staffing and Outsourcing Cluster in the Group
• Understanding the rules of tendering, feasibility and risks as a methodology
• Experience in South African government / public sector tenders and regulations
• Content writing skills
• Proficient in the Microsoft Office Suite, with advanced skills in Word, Excel, and PowerPoint
• Good mathematical acumen
• Ability to analyse, prioritize and structure information
• Ability to work on multiple tenders simultaneously and meet deadlines
• Efficient and professional communication skills in English (both verbal and written)

PREFERRED REQUIREMENTS:

• Association of Proposal Management Professionals (APMP) Foundation certified (advantageous)
• Experience in Africa tender submissions (advantageous)

DUTIES AND RESPONSIBILITIES:

• Coordinate national and international (Africa) tender requests within the assigned portfolio, in accordance with the Group's Tender Management Policy and Company Standards (APMP-aligned), with the objective of securing contracts
• Draft initial proposals aligned with the client's requirements, Business Unit products and services, and overall Business Unit strategy
• Liaise with Country Managers (Africa) to ensure that we have exposure to tender opportunities
• Assist in identifying tender risks (commercial, financial, project, resources etc.) and escalate as appropriate
• Liaise with other Group Departments where required to obtain information that is needed in response to the tender
• Understand financial basics and contribute to costing strategy sessions to ensure a strategic win price, and review final costing to ensure it is in line with the tender request
• Ensure that the Statement of Works, SLA's, Sub-Contracting Agreements, Memorandum of Understanding, Legal Memo, Board Resolutions, etc. are in place where required
• Obtain inter departmental signoffs according to the Tender Process and Business Units' Delegation of Authority
• Monitor tender adjudication phase and provide win / loss feedback
• Coordination of tender queries on submissions and response to clients
• Maintain the tender management reporting database for your Portfolio
• Manage all Company statutory documentation applicable to Tenders and ensure validity thereof across your Portfolio
• Sourcing of tender opportunities and management of tender key account lists for your assigned Portfolio
• Liaise with and support Business Unit Managers, Sales, and other company personnel on tender-related matters and associated processes as needed
• Exhibit sound knowledge of your assigned Business Units and working knowledge of other Portfolios
• Establish and maintain effective communication and relationships with all stakeholders within your portfolio

CHARACTER TRAITS:

• Ability to work under pressure
• Ability to lead, influence and challenge
• Strong attention to detail
• Strong team player with the ability to collaborate and achieve results
• Ability to work independently and manage tasks efficiently
• Uphold confidentiality and integrity

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