Job Description

Coca-Cola Beverages South Africa (CCBSA) has an exciting opportunity in our Manufacturing Department. We are looking for talented individual with relevant skills and experience for a Temporary Facilities Coordinator role, which is based in Midrand, Bedfordview, Benrose, Pretoria East, and Rustenburg.
The role will report to the CCBSA Facilities Manager within the Capital and Projects Team. The role doesn't have any reports
The role requires hands on in managing facilities for our 3 biggest Non-Production Sites, where we have extensive staffing. (COF @ Midrand, Benrose and Bedfordview) and 2 smaller sites Rustenburg and Pretoria East (Pretoria East is let out so will be interacting with a tenant) so will involve traveling between these sites, therefore own transportation is required.
Interacts with outside service providers at a senior level to establish suitable partnerships to provide long term facilities support.
Interacts with our Procurement Team to arrange scoping and costing for works.
Interacts with stakeholders at our various facilities across the company from junior employees to GM level. Manage service provider performance.
Engage with tenants and partners where facilities are let out.
Interacts internally with Risk, Projects and Legal Teams.
Interact with external stakeholders including but not limited to Municipalities / Eskom / Local Business Forum's.
Key Duties & Responsibilities
Facilities Management

• Implement management systems to execute planned and reactive maintenance in a cost effective and legally compliant manner. This will involve travelling between sites.
• Coordinate the maintenance of 5 sites, including but not limited to electrics, plumbing, air conditioning, fittings, fire equipment and meeting room equipment.
• Update and maintain all databases and records, including electronic and hard copy records including but not limited to employee lockers, asset lists and other SHERQ requirements
• Regular update and maintaining of Inspection Sheets and SHERQ records
• Execute small facilities related projects with guidance from the projects team.
• Ensure housekeeping rules are applied in / on the premises
• Interact with external stakeholders including but not limited to Municipalities / Eskom

Soft Services Management

• Ensure that negotiated Service Level Agreements are managed, these will cover:

• Cleaning contracts including but not limited to Canteen, Office Space, Meeting Rooms and Cafes.
• Internal and external plants contracts
• Contracted caterers and coffee, cooler and fountain machine maintenance
• Pest control
• Sprinklers and Fire equipment maintenance and compliance
• And other service providers
• Drive energy and water efficiency initiatives across our facilities

SHERQ Systems

• Ensure systems are in place to manage Health and Safety to the equivalent of a five-star NOSA rating and legal compliance.
• Ensure ISO 14001 and ISO 9001 systems for the facilities and manage and all related documentation is completed
• Ensure accurate utilisation of the RUBI risk system.

Security & Risk Management:

• Maintain and communicate safety and emergency procedures at Central Office site, Bedfordview Benrose Rustenburg and Pretoria East
• Manage work permits in consultation with the Site Risk Controller and Security.
• Ensuring parking and access control equipment for all sites is maintained.

Insurance and Accident Management:

• Interpret and action insurance claims incidences for the sites.

Skills, Experience & Education
Qualifications

• Minimum requirement - Grade 12 with a relevant professional or vocational NQF 6 qualification (e.g. Facilities or maintenance management Diploma or equivalent)
• NOSA Permit to Work Training

Experience

• Prior management experience in Facilities / Property Management is a requirement
• Experience in contractor and contracts management is a requirement Experience in project management is an advantage
• NOSA Incident Investigation & SHE Representative training is a strong advantage

Knowledge

• NOSA Samtrac and SHERQ System knowledge

• A working understanding of the OH&S Act, SABS 0400, COID Act and legislative compliance.
• Microsoft office package

Skills

• Planning and Organising
• Basic contract management
• Conflict resolution
• Strong negotiation skills

Attributes/Attitudes

• Strategic thinking
• Problem solving
• Assertiveness
• Detail orientated
• Customer orientation
• Task orientated
• Deadline driven
• Self-directed
• Excellent interpersonal and communication skills

General
The advert has minimum requirements listed. Management reserves the right to use additional or relevant information as criteria for short-listing. Interested applicants, who meet the above employee specifications, should please apply.
Policy
At Coca-Cola Beverages Africa we are proud to celebrate diversity and we strive to achieve an equal opportunity workplace by being cognisant of affirmative action requirements. It is our policy to be mindful and compliant with all our regional requirements and national laws for those regions. Employment at Coca-Cola Beverages Africa is based solely on an individual's merit and qualifications directly related to their field of competence. We do not discriminate against an employee or potential employees because race, colour, religion, sex, national origin, sexual orientation, age, marital status, disability and gender identity.
At the heart of our recruitment processes is the need to create a value driven experience for all applicants. To all recruitment agencies: Coca-Cola Beverages Africa does not accept agency resumes for roles that we post and make available. Please do not forward any resumes to any Coca-Cola Beverages Africa employees and Talent Teams as we are not responsible for any fees related to unsolicited resumes.

Skills Required