Job Description

Salary: Market related
Location: Durban
Job type: Permanent
Industry: FMCG
Reference Number: MJ.TPPL.NS.09072025
COMPANY DESCRIPTION:
Our client operates in the imports and wholesale of stationery and related products to the retail trade in Southern Africa. They are looking for an experienced Technical Product and Planning Lead / Supervisor to join their team as soon as possible.
JOB DESCRIPTION:
To assist in the coordination of procurement processes and procedures within the business as well as providing a daily support function in sales operations.
MAIN DUTIES & RESPONSIBILITIES:
Replenishment order procedure

• Print Re-Order report per supplier
• Evaluate stock requirement and suggest order quantity
• Capture individual purchase orders on Hotkey
• Create individual Excel purchase orders from Hotkey export
• Communicate orders to China
• Summarise price variations
• Update purchase orders with approved price changes
• Update PO shipping dates per SKU
• Update Product Master with approved price changes
• Create online/ shipping file and complete front sheet

Shipping

• Generate clearing instruction on receipt of shipping documentation and send clearing instruction to freight forwarding partner with relevant paperwork
• Update shipping files with shipment and arrival dates
• Update weekly shipping status received from SBT and evaluate Bi- weekly report
• Maintain shipping file- Original B/L/telex release

GRN and Data Sheets

• Prepare Packing List for container unloading
• Update product master with volumes
• Update data sheets on Hotkey for new items
• Run exception report and update Hotkey
• System data integrity in capturing and maintaining new products on system, updating product specs and details when necessary
• Assistance with General low stock holding reports.

New Product Development
Form part of the cross-function new product development team and lead new product development work stream from a technical / procurement function. This includes both development of new ranges, or refinement of existing products / ranges in the business from idea inception to OTIF delivery of product.

• Market analysis of existing ranges or new opportunities (product / price)
• Specking products and briefing the team in China
• Quotation chasing and compilation for review by the team
• RTS quotations; compare quotes, quality vs price etc.
• Sourcing and cataloguing samples
• Order preparation and communication with China
• PO tracker
• Manufacture and Shipping timing tracking
• Conduct innovation projects or clearly defined sections of the project with minimal supervision by Procurement Manager and lead/participate in various cross-functional teams.
• Uncover consumer insights and opportunities within the market and scope into the business and innovation roadmap.
• Implement innovations in the marketplace and monitor performance.
• System Data Integrity:

• Capture and maintain new products on Hotkey
• Update product spec and detail as and when available
• Update data sheets

Project based tasks

• Compile a product range in collaboration with the PD team.
• Conduct market research, visit stores, and analyse sales data.
• Contact various suppliers for quotations and catalogues.
• Review the catalogues and quotes to create a shortlist.
• Share findings with the NPD team to develop the range and arrange samples for quality control checks.
• Evaluate the samples and sales data, then present the findings to the NPD team to finalize the offering.
• Create toy catalogues for trade show
• General assistance in Trade show: Arrange product samples; catalogues, product info sheets, setting up display/ display layout etc.

Product Quality Control

• Oversea the QC process on the receipt of all running lines
• QC on all samples and potential new items
• Stockage maintenance
• SkyNamo QC feedback report
• Handling consumer complaints, conducting/arranging QC checks as needed when a complaint is filed, communicating with consumers, and coordinating with the Sales/Ops team to collect or replace faulty items.

Brand Development:

• Assist and where necessary in the execution of brand marketing plans within the new product development team.
• Support the team in unlocking brand and in-market challenges including monitoring of brand performance on a monthly and quarterly basis.
• Identify product / promotion / customer opportunities and work with cross-functional teams to execute in conjunction with Senior Management.
• Working with SILO and Graphics Team as part of a project

Key Accounts Assistance:

• Assisting the Key Account Executive with translation of brand and category strategies into actionable customer plans.
• Assisting with the development and roll-out of planned Back to School orders for key customers.

General:

• Assistance with regional trade shows as and when necessary.
• Assist in maintaining product show room / sample room
• Product listings: Upload new products on supplier portals (PnP; Spar)
• Maintain supplier Portals SOH
• Assist Key accounts with product info when needed

EDUCATIONAL REQUIREMENTS:

• Matric
• Degree or Diploma or similar qualification in Warehousing, Supply Chain, Procurement, Management or another relevant field

EXPERIENCE AND SKILLS REQUIRED:

• Minimum 3 years experience in a similar role
• Minimum 3 years supervisory or management experience
• Minimum 3 years' experience in the FMCG industry
• Strong analytical and strategic planning skills
• Highly organized with the ability to manage multiple priorities
• Own reliable vehicle and valid drivers license

POPIA
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