Job Description

Closing Date 2025/02/25
Reference Number MOT250213-9
Job Title Team Leader: Creditors
Branch/Department Meadowview Head Office
Job Type Classification Permanent
Location - Town / City Johannesburg
Location - Province/Area Gauteng
Location - Country South Africa

Motus Aftermarket Parts is searching for an Creditors Supervisor/Team Leader to join the team at Meadowview Head Office. The purpose of the position is to assist with Reconciliation approvals, Managing Staff. Assist in resolving queries. Maintain creditors systems, processes and procedures for a centralized AP function. Stand in as relief to the National Accounts payable Manager.
Position Overview

• Managing a team within Creditors, to ensure effective payment to suppliers and avoiding non-delivery of goods and services due to overdue accounts.
• Attending specific correspondence or telephonic supplier enquiries by communicating and providing information and documentation for related queries.
• Ensure the processing of payments and reconciliations are completed accurately in accordance with laid down accounting procedures and practices.

Specific Role Responsibilities

• Coordinates activities of subordinates to ensure that excellent service levels are met.
• Manage effective transaction processing in line with policy and processes.
• Payment runs first-level review and approval.
• Reconciliation approvals.
• Answering supplier and business queries in a timely manner
• Interaction with service departments with respect to orders, queries, documentation, and payments.
• Ensure that payment deadlines are adhered to.
• Detailed tax compliance knowledge related to accounts payable process.
• Ensuring that FICA compliance requirements are adhered to.

Reconciliation and Reporting * Generate reports for management on accounts payable activities, including ageing summaries.
compliance and controls * Propose and enforce internal controls to safeguard company assets and prevent fraud.

• Identify opportunities for process improvements and automation within the accounts payable function.
• Collaborate with cross-functional teams to streamline workflows and optimize efficiency.
• Ensure evaluation of current control environment, while working to update and implement policy efficiencies on an entity-wide basis.
• Carry out any other reasonable duties as assigned.
• Ensure vendor information is up to date in A/P module.
• Build, train, manage, maintain and an effective and independent team, to handle day-to-day responsibilities.
• Manage the Vendor age analysis.
• Assist creditors clerks within the team to improve overall performance.
• Responsible for compiling monthly team reports as required by management on time and in the right format.
• Release price/rate difference between invoices and orders on Teams accounts.
• Monitoring and recommending changes of own and staff vendor details and banking details etc. on vendor master data.
• Updating of Vendor Master Data
• Manage Teams morale within the department and the company.
• Approve team leave in accordance with operational requirements.
• Provide support to Auditors during the audit process.
• Compile Succession Plan for Creditors team and develop staff to move up career ladder.

Qualifications and Experience

• Grade 12- Essential
• Relevant certificate/diploma
• A Tertiary Qualification in Finance /Accounting would be advantageous.
• Basic accounting procedures
• Competent in MS Office, databases, and accounting software and an Advance Knowledge of MS Excel
• Excellent attention to detail and numerical ability
• Methodical, accurate and attention to detail

Skills and Personal Attributes

• Aptitude for numbers
• Supplier orientated.
• Effective communicating techniques
• Previous experience of managing people
• Strong reconciliation skills
• Coaching and mentoring skills
• Communication skills
• Ability to consistently Set and meet deadlines.
• Able to prioritize and organize in a multi-tasked job.
• Meeting deadlines
• Hard working and be able to work in a stressful environment.
• Clear criminal checks