Job Description

Introduction:
As a Team Assistant, you will provide support to three Group Executives, assisting their divisions with related administration functions for effective and efficient service delivery.
Description:
THE JOB AT A GLANCE
As a Team Assistant, you will provide support to three Group Executives, assisting their divisions with related administration functions for effective and efficient service delivery.
WHAT WILL YOU DO?
Provide General Secretarial Support to the Assigned Departments

• Arrange meetings and managing the diaries of the Heads in the department
• Compile monthly reports for circulation as per agreed timelines
• Arrange and coordinate departmental meetings and catering as and when required
• Prepare letters, presentations, circulars and general correspondence
• Handle and manage departmental queries

Travel Arrangements

• Responsible for end-to-end travel arrangements for the departments

Financial Duties

• Assist with budget control
• Process all invoice/financial/budget requests for sign off

General Administration Duties

• Minute taking
• Drafting agendas for all meetings as required
• Circulation of accurate and quality minutes for the meetings within the agreed timelines
• Follow up on deadlines
• Diarize committee circulars and deadlines
• Manage the departmental documents on SharePoint through editing, version control and publishing
• Upload month end reports on SharePoint
• Booking meetings as requested
• Prepare and process stationery orders

Stakeholder & Project Duties

• Assist with the logistics for stakeholder training and projects, including venue and courier bookings
• Assist with basic administration for project coordination
• Assist with event logistics e.g. conferences, external stakeholder management e.g. unions, clients, service providers

Requirements:
WHAT WILL YOU BRING TO THE TABLE?

• Grade 12 (Required)
• Diploma in Office Administration/Secretarial or Project management
• At least 1 - 2 years' experience in project coordination/event coordination
• Experience in Invoice and Opex management
• Managing work (includes time management)
• Experience in event management
• Ability to work under pressure
• Attention to detail and accuracy
• Verbal and communication skills
• Professional personal presentation
• Customer service orientation
• Information management
• Organising and planning
• Stakeholder liaising

WHAT WILL YOU GET IN RETURN?
We offer great opportunities for personal and professional development in a stable company thats 130 years strong. The role comes with a competitive salary package and various benefits. Flexible work arrangements (combination of remote and in the office). Furthermore, you will be a part of a dedicated group of colleagues who value teamwork and collaboration.
Turnaround Time
The shortlisting process will only start once the application due date has been reached. The time taken to complete this process will depend on how far you progress and the availability of managers. Kindly note that should you not receive a response within 21 days please consider your application unsuccessful.
Closing Date: 22 August 2025
Our Commitment to Transformation:
In accordance with the employment equity plan of Rand Mutual Assurance and its employment equity goals and targets, preference may be given, but is not limited, to candidates from under-represented designated groups.