Job Description

Key roles and responsibilities :

The Teaching Practice Administrator will take responsibility for aspects of administrative support in the Teaching Practice Department in the bachelor of Education Foundation Phase Teaching (B. Ed FP) and Intermediate Phase Teaching (B.Ed. IP) and higher certificate in pre-school education (HC) contact learning programmes as specified by the academic manager/WIL manager/ discipline leader - teaching practice UG/ teaching practice module co-ordinator.

Managing the placement of students in schools, included all related documentation

Managing the institutional placement databases for the students and schools

Assisting students with finding a suitable school for teaching practice

Dealing with queries from schools, lecturers as well as students

Recording and management of all correspondence with schools/students/ academic manager/ discipline leader/ module co-ordinator

Managing all school-based assessment documents as well as attendance registers from schools

Arranging consultations between schools, students, academic manager/ module Co-ordinator/discipline leader where needed

Attending and participating in institutional meetings, training and development activities

Liaising with relevant staff in terms of the standard operating procedures (SOPs) for student placements and communication with schools

Attending and recording internal inquiry meetings on student disciplinary cases for school-based teaching practice

Undertaking additional administrative duties or projects as allocated by the academic manager/WIL manager/discipline leader -teaching practice/ teaching practice module co-ordinator may determine from time to time.

REQUIREMENTS

Qualifications and experience | minimum requirements :

National senior certificate (matric) or equivalent

Post NSC qualification such as Information Technology (e.g. Microsoft, ECDL etc)/Human Resources / Project Management will be an advantage

Related experience

IT skills including Outlook, Excel, Word, PowerPoint

Knowledge of the higher education sector

Knowledge of learning management systems (e.g. Moodle) and student information management systems

Key attributes :

Excellent oral and written communication skills

Excellent time management skills

Excellent interpersonal skills

Ability to effectively communicate with schools, lectures, assessors and students

Ability to work under pressure, and meet deadlines

Ability to engage in problem-solving

Thorough and accurate execution of tasks