Job Description

Join Our Team at IIE Rosebank College
The Independent Institute of Education, Rosebank College, is part of the ADvTECH Group, Africa's leading private education provider. From our humble beginning in 1909, Rosebank College has grown to a student population of more than 30,000 students nationwide.
As we continue to expand and innovate, we invite passionate professionals to become part of our dynamic team. If you are driven by the desire to make a meaningful difference in students' lives and wish to contribute to an institution that values academic excellence, connection, and student success, we would love to hear from you.
Join us on our journey of shaping futures!

• Position Detail

Position
T&L Assistant
Position Code
BU
Division
Tertiary Division
Campus / Site
Campus based - RC Online
Department
Teaching and Learning/Academic
1st Line Manager
Head of Academic: Teaching & Learning
2nd Line Manager
Programme Manager
Indirect subordinate(s)
None

• Purpose of Position

To reduce administrative tasks on the T&L team in order to use their time on academic specific outputs and in turn positively impacting the success rate and graduation rate.

• Education (formal qualification requirements) - minimum

3year Diploma
4. Education (formal qualification requirements) - ideal
Degree and/or Education qualification

• Legal Requirements

No criminal record

• Training

• MS Office (Excel intermediate to advanced)
• Data handling

• Experience

Job Title / Function
Minimum time spent in job
Senior Administrator
2-3 years
Tutors/ clerk (public institutions)
2-3 years
Data capture and handling
2-3 years

• Position Description

KPA / Main Outputs and Responsibilities for this Position
Detailed Description
1) Administration (50%)
- Filing of lecturer/ student consultations
- Peer review documentation and administration
- Assist and support in material issuing and collecting for lecturers (lecturer resource pack, lecturer handbook, access tag, notebook, stationery).
- Ordering stationery for lecturers.
- Ensuring the timetable is issued to OPS for capturing purposes on CAMS.
- Compiling and coordinating assignment due dates in association with PC and OPS team.
- Administrative duties relating to Lecturer/ Student Orientation and any other student support workshops offered by the T&L (feedback forms, registers etc.).
- Agenda setting, minute of meetings (Academic Committee Meeting).
2) Event Management
(10%)
- With the support and input from the PM/HOA arranges and coordinates T&L events such as, Lecturer and student Orientation, HoP visits, Directors Visit, Pulse visit, Celebrating T&L, Top Achievers Awards, CAT and CSO visits.
- Manages and coordinates bookings of venues; Coordinates catch- up/master/ booster session schedules as per information received from PM/HOA
- Graduation RSVP's for lecturers (academic regalia, attendance, seating arrangements).
3) Data Handling (data input and output)
(20%)
- Keep trackers updated
- Student intervention tracker
- Research tracker
- Lecturer development tracker
- Internal moderation tracker
- Capturing of RCLearn hours as per RCLearn reports
- Assist with SETS admin (opening of links, pulling reports)
4) IC Administration
(15%)
- Printing of claims
- Getting lecturer availability from lecturers for timetabling
- Issuing of timetables to lecturers once available
- Lecturer availability for consultations
- Creating lecturer profile on APS
- Uploading of documents on APS (qualifications, ID etc.)
5) Management of T&L Resources
(5%)
- Checking of venue readiness (whiteboard, proxima, air conditioning, tables, and chairs).
- Ensuring venue sizes are correct as per timetable

• Competencies

Attention to detail, time management, problem solving, operator (gets things done), interpersonal and communication skills.