Job Description

Join Our Team at IIE Rosebank College


The Independent Institute of Education, Rosebank College, is part of the ADvTECH Group, Africa's leading private education provider. From our humble beginning in 1909, Rosebank College has grown to a student population of more than 30,000 students nationwide.


As we continue to expand and innovate, we invite passionate professionals to become part of our dynamic team. If you are driven by the desire to make a meaningful difference in students' lives and wish to contribute to an institution that values academic excellence, connection, and student success, we would love to hear from you.


Join us on our journey of shaping futures!

Position Detail

Position

#

T&L Assistant

Position Code

#

BU

Division

#

Tertiary Division

Campus / Site

#

Campus based - RC Online

Department

#

Teaching and Learning/Academic

1st Line Manager

#

Head of Academic: Teaching & Learning

2

nd

Line Manager

#

Programme Manager

Indirect subordinate(s)

#

None

Purpose of Position

To reduce administrative tasks on the T&L team in order to use their time on academic specific outputs and in turn positively impacting the success rate and graduation rate.

Education (formal qualification requirements) - minimum

3year Diploma



4.

Education (formal qualification requirements) - ideal

Degree and/or Education qualification

Legal Requirements

No criminal record

Training

MS Office (Excel intermediate to advanced)
Data handling

Experience

Job Title / Function

Minimum time spent in job

Senior Administrator



2-3 years



Tutors/ clerk (public institutions)



2-3 years



Data capture and handling



2-3 years

Position Description

KPA / Main Outputs and Responsibilities for this Position

Detailed Description

#

1) Administration (50%)

Filing of lecturer/ student consultations

Peer review documentation and administration

Assist and support in material issuing and collecting for lecturers (lecturer resource pack, lecturer handbook, access tag, notebook, stationery).

Ordering stationery for lecturers.

Ensuring the timetable is issued to OPS for capturing purposes on CAMS.

Compiling and coordinating assignment due dates in association with PC and OPS team.

Administrative duties relating to Lecturer/ Student Orientation and any other student support workshops offered by the T&L (feedback forms, registers etc.).

Agenda setting, minute of meetings (Academic Committee Meeting).

#

2) Event Management

(10%)

With the support and input from the PM/HOA arranges and coordinates T&L events such as, Lecturer and student Orientation, HoP visits, Directors Visit, Pulse visit, Celebrating T&L, Top Achievers Awards, CAT and CSO visits.

#

- Manages and coordinates bookings of venues; Coordinates catch- up/master/ booster session schedules as per information received from PM/HOA

Graduation RSVP's for lecturers (academic regalia, attendance, seating arrangements).

#

3) Data Handling (data input and output)

(20%)

Keep trackers updated

Student intervention tracker

Research tracker

Lecturer development tracker

Internal moderation tracker

Capturing of RCLearn hours as per RCLearn reports

Assist with SETS admin (opening of links, pulling reports)

#

4) IC Administration

(15%)

Printing of claims

Getting lecturer availability from lecturers for timetabling

Issuing of timetables to lecturers once available

Lecturer availability for consultations

Creating lecturer profile on APS

Uploading of documents on APS (qualifications, ID etc.)

#

5) Management of T&L Resources

(5%)

Checking of venue readiness (whiteboard, proxima, air conditioning, tables, and chairs).

Ensuring venue sizes are correct as per timetable

Competencies

Attention to detail, time management, problem solving, operator (gets things done), interpersonal and communication skills.