Job Description

Purpose of Position

• To reduce administrative tasks on the T&L team in order to use their time on academic specific outputs and in turn positively impacting the success rate and graduation rate.

Education (formal qualification requirements)

• minimum of 3year Diploma

ideal

• Degree and/or Education qualification

Experience

• 2-3 years as Senior Administrator
• 2-3 years as tutor/clerk (Public institution)
• 2-3 years data capture and handling

Legal Requirements

• No criminal record

Training

• MS Office (Excel intermediate to advanced)
• Data handling

Position Description

1. Administration (50%)

• Filing of lecturer/ student consultations
• Peer review documentation and administration
• Assist and support in material issuing and collecting for lecturers (lecturer resource pack, lecturer handbook, access tag, notebook, stationery).
• Ordering stationery for lecturers.
• Ensuring the timetable is issued to OPS for capturing purposes on CAMS.
• Compiling and coordinating assignment due dates in association with PC and OPS team.
• Administrative duties relating to Lecturer/ Student Orientation and any other student support workshops offered by the T&L (feedback forms, registers etc.).
• Agenda setting, minute of meetings (Academic Committee Meeting).

2. Event Management (10%)

• With the support and input from the PM/HOA arranges and coordinates T&L events such as, Lecturer and student Orientation, HoP visits, Directors Visit, Pulse visit, Celebrating T&L, Top Achievers Awards, CAT and CSO visits.
• Manages and coordinates bookings of venues; Coordinates catch-up/master/ booster session schedules as per information received from PM/HOA
• Graduation RSVP's for lecturers (academic regalia, attendance, seating arrangements).

3. Data Handling (data input and output, 20%)

• Keep trackers updated
• Student intervention tracker
• Research tracker
• Lecturer development tracker
• Internal moderation tracker
• Capturing of RCLearn hours as per RCLearn reports
• Assist with SETS admin (opening of links, pulling reports)

4. IC Administration (15%)

• Printing of claims
• Getting lecturer availability from lecturers for timetabling
• Issuing of timetables to lecturers once available
• Lecturer availability for consultations.Creating lecturer profile on APS
• Uploading of documents on APS (qualifications, ID etc.)

5. Management of T&L Resources (5%)

• Checking of venue readiness (whiteboard, proxima, air conditioning, tables, and chairs).
• Ensuring venue sizes are correct as per timetable

Competencies

• Attention to detail, time management, problem solving, operator (gets things done), interpersonal and communication skills.

Rosebank College