Job Description

Job summary
Assist with office administration, HR administration and keeping personnel files up to date. Support and advise management/staff members on HR related requests.
Responsibilities
Personnel administration

• Ensure that you keep a record of all inductions on new personnel
• Liaise with SHEQ representative and monitor injuries on duty
• Oversee the processing of all WCA claims. Ensure that the cycle is completed and the company has submitted all documentation in order for claims to be finalized
• Ensure that the personnel filing system and all other HR records are maintained and updated as per the company standards
• Ensure that all documentation for new employees are completed correctly and sent to payroll by the specified date and then filed accordingly
• Process and manage the leave applications and leave records of all personnel
• Ensure that the leave record information is sent to payroll at the appointed time each month
• Provide administrative support to the HR Administrator / Manager
• Assist and resolve payroll queries in conjunction with line managers
• Attend to confirmation of employment enquiries, in line with the Protection of Personal Information Act
• Ensure that the organogram is kept updated
• Absconding procedure: ensure that the spreadsheet is kept updated and that correct procedures are followed
• Foreign nationals: update and manage permit record spreadsheet. Ensure that the correct procedures are followed with regards to the renewal of permits as well as failure to renew permits
• Attend to any other administrative duties that may be required for the efficient running of the HR department
• Assist with managing the HR Administrator / Manager calendar

Office administration

• Assist with all the meeting room and boardroom bookings and ensure the equipment is ready for the meetings
• Support with administrative tasks
• Help with filling or copying of documents when requested
• Assist with additional tasks relevant to the position as requested from time to time as new skill sets have been learned

Requirements

• Relevant Degree or Diploma
• Minimum 1 year working experience in the HR and admin field
• High proficiency in Microsoft Office
• Must be well presented, professional and have excellent communication skills

Employment will be implemented in accordance with the Employment Equity Act.
Only Applicants considered for the role will be contacted.
Closing date: 17th October 2025
Should you wish to apply, please follow the online application process.

Skills Required