Job Description

Monitor and Maintain Legal Documents

Monitor BCM platforms for BCM incidents and record BCM Incidents and record incidents electronically for easy accessibility. Report the BCM incidents to the manager and monitor all BCM incidents that are reported. Obtain the necessary approvals to communicate the BCM incidents into the relevant business departments. Update the relevant registers (i.e. BCM Incident register, etc.) as and when required. Draft the required communication, obtain the necessary approvals and distribute to internal and external stakeholders.

Coordinate the Administration related to the Business Continuity Plans and -Tests

Coordinate changes to the site Business Continuity Plans during annual review of SBV Resilience Framework and Resilience Policy. Coordinate feedback from stakeholders for changes the Business Impact Assessment (BIA) for the review on an annual basis. . Update BCM plan and BIA records in line with the requirements of SBV.

Coordinate Business Continuity Tests

Coordinate the annual or frequently as required Business Continuity Tests, including fact findings to support the Business Continuity Tests Coordinate Business Continuity Test dates with the respective departments and functions including Technology Disaster Recovery function. Assist the manager with communications to various parties in respect of Business Continuity tests and parties required relevant to each centre.

Assist With Environment, Social & Ethics Programme

Manage the collections of ESG data with assistance from stakeholders. Assist with the coordination and arrangement of ESG Committee Meetings and issuing ESG Committee notifications and instructions as required When required, contact relevant internal and external parties via telephone or email for ESG information - and data where required.

Manage Internal and External Stakeholder Relationships

Maintain professional internal and external communication. Attend to calls and address BCM inquiries from business units and staff members. Liaise with the training department to follow up on BCM training to ensure to company BCM training requirements.

Coordinate Office Administrative Tasks

Arrange meetings between respective stakeholders, including:

o Arranging the venue

o Distributing invites and follow up on outstanding responses

Record minutes of the relevant meetings. Save the electronic version of the minutes and distribute to all relevant parties. Load the relevant invoices on the internal financial system and follow up on the approval and payment of relevant invoices.

Minimum Education and Experience Requirements

Grade 12 (Matric) Certificate in General Administration 2 years' administrative experience within the Insurance or Finance industry or * 2 years' experience in a risk environment (Advantageous).