Job Description

Woolpert Africa, based in Johannesburg and Cape Town, South Africa, offers extensive high accuracy lidar, imagery and remote sensing experience, as well as airborne topographic, hyper spectral, and thermal survey and mapping. We provide mapping services for engineering, infrastructure, mining, mapping, agriculture, and environmental sectors in more than 45 African countries.

We believe great companies are built from exceptional people and amazing clients. Because of our growth, we are seeking a Support Services Administrator in Johannesburg, to provide administrative support for the Human Resources, Finance and Business Management Departments.

Personnel Administration:

• Ensures accurate, complete and effective record keeping of all Human Resources information.
• Updates staff information on the HR information system.
• Assist employees with UIF claims.
• Calculates, submits and arranges payment of annual Workman's Compensation Insurance premiums.
• Keeps internal organogram updated.
• Assist with on- and off-boarding of employees.
• Prepares annual Employment Equity reports

Training Administration:

• Ensures accurate, complete and effective record keeping of all training initiatives.
• Ensures training processes such as assessments, progression decisions and salary adjustments are implemented on time and correctly.

Payroll:

• Receives and processes monthly payroll information such as salary adjustments, staff claims and leave inputs.
• Finalizes payroll for submission to banking system.
• Keeps accurate and complete payroll information records.
• Submits and arranges for payment of monthly employee tax, UIF and SDL liabilities.
• Prepares, submits and reconciles bi-annual IRP5 SARS submissions.

Recruitment:

• Assists with shortlisting of applicants.
• Assists with application processes and communication.

Office Administration:

• Implements and maintains administrative office systems such as filing systems (paper and digital).
• Ensures statutory requirements are met such as servicing of fire extinguishers, keeping first aid boxes current, displaying notices as per relevant Acts.
• Assist with meeting administration of the Employment Equity and Health and Safety Committees.

Audit assistance:

• Assist with collating and correctly presenting information for inter alia the following audits - annual financial, ISO, Department of Labour, South African Revenue Service.

Facilities & Assets Administration:

• Keeps insurance lists accurate and complete.
• Vehicle administration such as license renewals and maintenance scheduling.
• Assist with the daily running of the office.

Statutory Compliance Administration:

• Assists with Board and Shareholder recordkeeping such as resolutions.
• Submits and obtains confirmation from Company and Intellectual Properties Commission (CIPC) of changes to inter alia the following : Directors, addresses, auditors, company secretary.

Marketing:

• Assists with marketing initiatives such as Trade shows, Internal initiatives and Events

Woolpert