Job Description

Execute and facilitate the RFB process for corporate procurement items. Ensure the compilation of accurate specifications, tender documents, and facilitate the entire tender process until conclusion.
B Degree/ B Tech qualification or equivalent in Procurement / Supply Chain Management or any other relevant field of study.
Minimum of 8 years' experience in a purchasing and procurement administrative role preferably within a public sector procurement environment.
Intermediate Excel, Word and database management software.
Knowledge of tender administration processes
Ensuring goods and services are procured in alignment with timelines
Conduct market analysis for allocated procurement items.
In collaboration with the requesting department, prepare procurement strategy for the acquisition of such goods and services.
Ensure goods and services for corporate procurement are procure within the defined timelines as per the procurement plan, organisational and divisional Balanced Score Card.
Procurement of goods and services within the defined timelines from the date of approval of the RFQ document from established panels to the date of approval of the award.
Management Reporting
Provide procurement information for departmental management monthly and quarterly reporting.
Enhance the internal control environment, risk management and governance
Identify risks and adequate mitigation.
Implement action plans to mitigate identified risks within the set timelines.
Provide required information, Internal and External Auditors' Reports:
Ensure submission of relevant information as requested by auditors within the prescribed timelines.
Clarifications submitted to the auditors within the prescribed timelines.
Audit findings management response submitted within prescribed timelines.
Stakeholder Management
Proactively engage internal stakeholders in the preparation of procurement process.
Keep requesting departments updated on progress with the procurement process.
Participation in organisational activities
Serve in organisational structures and forums as delegated and appointed.
Assist in Contract Management and Administration
Provide input into the contract register.
Review variation orders prior to approval.
Process invoices within prescribed timelines.
Issue Purchase Orders in accordance with the approved procedures.

Skills Required