Job Description

We are currently seeking a Supply Chain Administrator that will support the day-to-day activities of the Head of supply chain.

The Assistant must be organised, dedicated, and self-directed, with excellent written and verbal communication skills and the ability to independently prioritise and multi-task. S/he must be comfortable working in a fast-paced office and interacting with business. S/he must be willing to occasionally work long hours.

This is an office based role in Parktown, Gauteng

Key Performance Indicators:

1) Administration:

• Manage the diary of the Supply Chain Manager. Co-ordinate and ensure the Supply Chain Manger schedules are well planned, followed, and respected.
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow projects to successful completion, often with deadline pressures.
• Answer and direct phone calls, write letters and emails on behalf of the Supply Chain Manager.
• Maintain contact lists.
• Act as a xe2x80x9cbarometer,xe2x80x9d having a sense of priority of issues as they arise, keeping the Supply Chain Manger updated regularly and whenever necessary.
• Perform general clerical duties to include but not limited to photocopying, mailing, and filing.
• Maintain hard copy and electronic filing system.
• Document management - Receive, register, and dispatch all incoming correspondence.
• Manage and co-ordinate all logistical arrangements for all travel for the Supply Chain Manger
• Monitoring and co-ordination of project information
• Ensure that no confidential material is left lying around xe2x80x93 material to be safely stored.
• Co-ordinate, type and collate the submission of monthly progress reports for the Supply Chain Manager
• Support the Supply Chain Manager with research, abstracts, and preparation of information for meetings, projects, presentations, and reports.
• Assist with the management of workflow and systems in the Supply Chain Managerxe2x80x99s office.
• Handle sensitive information in a confidential manner.
• Coordinate office procedures
• Develop and update administrative systems to make them more efficient. Write out operating procedures and ensure they are kept current.
• Tender Applications xe2x80x93 assist in all aspects of completing the tender applications.
• Assist in ensuring the Austell Operating system is properly implemented within the department.

2) Meetings:

• Organize and schedule appointments and meetings.
• Transcribe and distribute meeting agendas and minutes for the Supply Chain Manager
• Attend all meetings as requested, taking minutes at all meetings, ensuring absolute attention to detail with no comebacks or corrections to be made afterwards.
• Follow up and ensure all outcomes of meetings are implemented as per the meeting minutes.
• File all meeting minutes for easy retrieval and reference at any point in time.

Qualifications & Experience:

• Matric
• National Diploma in administration or equivalent
• A qualification in secretarial and office management or equivalent
• Computer literate
• Minimal bachelorxe2x80x99s degree required.
• Minimum of 5 years relevant work experience or comparable combination of education and experience
• Three yearsxe2x80x99 experience at a senior secretarial level, preferably within the pharmaceutical environment
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and social media web platforms
• Experience with reception duties
• Experience with meeting management

Salary:

• R20 000pm depending on experience

If the above excites you, please submit your head and shoulders picture along with your updated CV

Should you not hear from us within 14 days, please consider your application unsuccessful

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