Job Description

Listing reference: click_014919
Listing status: Online
Apply by: 9 November 2023
Position summary



Industry: Wholesale & Retail Trade
Job category: Creditors

Location: Cape Town
Contract: Permanent

EE position: Yes
Introduction
We are looking to recruit a Supervisor to work within the Finance (Accounts Payable) department of Clicks Group Services. The role will be based at Clicks Head Office in Cape Town and will report to the Management Accountant.
Job description

Purpose and Objectives

• Supervises the duties of Trade reconciliations clerks in the reconciliation of trade supplier accounts and investigation of unresolved queries. Ensuring that the accounts of all suppliers of frontshop products for resale are reconciled and payments are made within terms whilst ensuring that Standard Operating Procedures are documented, implemented and internal controls are adhered to; identifying and reporting any inefficiencies, risks and deviations
• Ensuring that all reconciling differences are resolved within KPA deadlines
• Performance management and training of staff in order for the team to deliver the objectives
• Submitting accurate weekly and monthly reports on invoices, credit notes and returns outstanding and debit balances
• Testing and sign off of any testing relating to projects directly impacting Clicks Trade Creditors
• Authorised signatory for releasing Accounts Payable payments on the banking platform
• Preparation of monthly cashflow relating to Trade Creditors and explaining any variances to actuals
• Ensuring that accurate payments are handed to payment department 4 days in advance of payments being processed
• Preparation of balance sheet recons monthly and resolving reconciling differences within agreed KPA deadlines

• 3 year degree/ diploma (Essential)
• A minimum of 2 yearsxe2x80x99 experience in a Management role within an accountantxe2x80x99s payable environment(preferably in retail)
• 5 years General Management experience
• Experience with Legislation for SARS invoicing requirements
• Knowledge of HR Policies and Procedures

• Good time management skills
• SAP Finance (essential)
• JDA MMS (advantageous)
• Business Intelligence Reporting (advantageous)
• A solid working knowledge of Microsoft Word, Outlook and Excel (Understanding V-Lookup, Pivot and Functions an advantage) (Essential)
• Communication and report writing skills
• Problem solving skills
• Management skills
• Negotiation and interpersonal skills
• Strong analytical and decision-making skills
• Attention to detail
• Ability to work under pressure without constant supervision
• Ability to identify and make process improvements
• Ability to multi-task on competing and deadline sensitive priorities
• Ability to cope well under pressure and in conflict situations
• Strong customer/stakeholder service orientation
• Ability to follow rules and procedures
• Ability to liaise with and communicate at all levels
• Good time management skills
• Be self-motivated and results driven

• Leading and Supervising
• Working with People
• Adhering to Principle and Values
• Delivering Results & Meeting Customer Expectations
• Coping with Pressures and Setbacks
• Planning and Organising
• Analysing
• Adapting and Responding to Change
• Deciding and Initiating Action
• Analysing
• Coping with pressure