Job Description

Faircape Health Tokai Estate is a Sub Acute Care and Rehabilitation Centre which provides restorative care and rehabilitation for patients recovering from a variety of medical conditions that include Neurological, Orthopedic, Surgical and Respite. At Tokai Healthcare, the focus is mainly on acute conditions that immediately affect patients' rehabilitation progress.

Our world-class care aims to bridge the gap between hospital and home. Our Multidisciplinary Team (MDT) of leading healthcare professionals administers care in the most therapeutic environment possible and supports healing outcomes in all aspects.

We are seeking a highly motivated and experienced Sub-Acute Administration Manager to join the team at our Sub Acute Hospital in Tokai Estate, within the Southern Suburbs.

As the Administration Manager, you will play a key role in overseeing and coordinating the daily administrative operations at Tokai Estate.

You will be responsible for managing a team of administrative professionals, optimizing processes, and ensuring a smooth workflow. The ideal candidate will have excellent leadership skills, strong attention to detail, and the ability to thrive in a fast-paced environment.

If you would like to work in a dynamic environment where opportunities are endless, then this is the opportunity for you.

Duties will include the following, but not limited to:

STAFF MANAGEMENT

• Lead, motivate, and manage a team of administrative staff to achieve departmental goals.
• Conduct regular performance evaluations and provide constructive feedback.
• Foster a positive work environment that encourages teamwork and professional growth.
• Oversee and manage the compilation of staff shift rosters

STOCK MANAGEMENT

• Control and manage medical supply stock, ensuring optimal levels, storage, and safekeeping.
• Conduct regular stock takes to minimize variances and eliminate wastage.

AUTHORISATIONS

• Track outstanding Medical Aid authorizations.
• Email sub-acute referrals to medical aids to obtain timely authorizations.
• Inform Assessment Manager and referring doctors of declined medical aid authorizations.
• Ensure accurate and timely submission of Medical Aid claims with correct coding.
• Prevent outstanding payments.

EXTENDED LENGTH OF STAY

• Generate daily reports for patients requiring extended stays.
• Minimize outstanding approvals for extended stays.
• Provide risk management advice to the Multidisciplinary Team (MDT) on potential financial risk factors.

PATIENT ADMISSION/DISCHARGE

• Oversee and manage the entire administrative admission and discharge process.
• Ensure completion of all necessary documentation for admissions, progress, and discharges in the subacute facility.

FINANCIAL

• Ensure proper financial control at the facility.
• Liaise with the finance team to keep spending within budget.

ASSET MANAGEMENT

• Ensure proper asset management with updated asset registers, tags and insurance cover

HEALTH AND SAFETY

• Manage health and safety administration.
• Draft weekly and monthly exemption reports for all non-compliant issues.
• Attend health and safety meetings, conduct spot checks, and coordinate evacuations.

Requirements:

Qualification:

• Senior Certificate, relevant tertiary qualification advantageous

Experience:

• Proven experience in a similar role

Skills & Attributes:

• Advanced Computer skills (experience in Google drive, docs, sheets advantageous)
• Strong management skills
• Proven organisational and administrative skills
• Professional communication skills both verbal and written
• Customer service orientated
• Self motivated and strives for excellence
• Excellent interpersonal skills
• Ability to multitask
• Responsible, accountable and dedicated
• Be able to work in a team and independently
• Excellent attention to detail

Specific Requirements:

• Clear criminal and credit record
• Contactable references

Normal working hours are Mondays to Fridays from 08h00 until 17h00 with a 45-minute lunch break. The company allows employees, by approval of the direct manager, to work flexi-time between 07h00 and 18h00.

Faircape offers a market-related salary from R35 000 Cost to Company per month. The amount offered will be dependent on qualifications, experience, and other market-related factors.

To see more about Faircape and what we have to offer go and look at our informative website - To learn more about Faircape, please see below a link to our Magazine -

If you do not hear from us within two weeks, please deem your application unsuccessful.

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