Job Description

MAIN JOB PURPOSE:

To manage all aspects of the merchandise procurement function within the store for store operations.

Report to Regional General Manager / Store General Manager

Stock Management & Buying Controls:

• Ensure that the store(s) have a full range of appropriate products to suit the needs of the consumer both retail and wholesale
• Ensure that the store is well merchandised and according to rate of sale and that top 250 lines are always in stock & ticketed
• Ensure Stock Card System & Supplier Cycle Sheets are well maintained and used with all Suppliers and all products. (Direct and UMS Suppliers)- Stock purchases or placing of order to be in-line with ROS (Rate of Sale) Develop an efficient accurate system for monitoring all open purchase orders
• Ensure all products have a P.I. label and at least one (1) Shelf Talker on every module
• Ensure promotions are correctly merchandised and pricing in place, with correct P.I. label and all Promotional Products have a Shelf Talker
• Ends planners (Visible in GMs Office) in accordance with Supplier activity, income collected and generically positioned
• Top 20 suppliers performance & review meetings - to be scheduled monthly and forward planning to be completed in terms of activities/ promotion/ Ad hoc income and Cycle deals on products for the purpose of marketing the products on leaflet
• Selling and income on ends to be negotiated, claims signed and income recorded on Income Statement- End Income recorded as other income
• Purchases buying Ratio is to be in line with Sales- Stockholding not to exceed 4.5 weeks
• Management of stock returns and damages, make sure reps check returns before the conclusion of the purchase order
• To manage supplier claims i.e. gondola ends, advertising, price claims - Daily floor walks with the floor manager/Operational Team / Floor supervisor and make sure previous day floor walks points have been completed such as cleanliness, pricing, displays, condoler displays, POS material
• Responsible for achieving maximum sales to debtors
• Submit lines timeously before promotion date; - Give the correct nett costs on items by making sure rebates are correct and updated at all times
• Signing-off all purchase orders and receipts daily; - Ensuring Store stock levels maintained in-line with minimum stock levels and above in line with sales forecasts to ensure that stock depletion does not occur
• To ensure best sales deals with Sales Representatives of Suppliers are negotiated
• All returns to be monitored closely e.g., Expired stock, swell allowances and returns to suppliers for overstocks and damages Scheduling of meetings with sales representatives on regular basis to maintain relations with suppliers and achieve maximum return on rebates and transactions with suppliers
• Top 200 lines CSH (Consolidated Store Holdings) Report to be completed weekly in order to track Costs, Selling, SOH and average Rate of Sale by product

Marketing:

• Build supplier relationship through interaction and dealings
• Identifying of lines for promotions & price setting in accordance with market pricing
• Promotions to be loaded on the system before the promotion starts
• Grow market share through interaction with customers, community, suppliers, and trading partners
• Look at the area demographics and LSM groups that you do direct marketing to (know your customers)
• Arranging of supplier activities on weekends e.g., Wet Demos

Daily Budgeting, Sales, Reports, and Targets:

• Ensure that daily sales budget is monitored very closely and achieved Daily floor walks and Actioning- set targets daily, weekly, and monthly Follow up daily and increase store standards
• Monitor customer buying- buying card customers & customers "open to buys" in terms of available credit facilities

People Management:

• Ensure that all staff understands what is expected from them
• Lead by example and Motivate staff daily
• Comply with current basic conditions of employment
• Practice goal setting in every area of the business and review monthly Ensure compliance to all HR policies and procedures
• Train staff adequately in every area of the business
• Measure Productivity: Review staff structure monthly and monitor sales by staff member

Finance Control:

• Ensure accuracy of rebate & other income on monthly income statement Ensure all payments are signed off by the appropriate personnel before making any payment. - Within "Limits of Authority"
• GP''s must be checked the same day as the GRV - All purchase orders to be signed by the supplier representatives - Ensuring that the Expenditure under your control is within the required expenditure as budgeted and or amended from time to time

Systems and Procedures:

• Comply with all systems and procedures
• Monitor all sales below cost daily. Action accordingly
• Daily Sales report to be checked and signed off with supporting documentation for day-end
• Discount reports to be checked daily to check for any un-authorised transactions
• All Refunds and Overrings to be checked and signed off with day-end reports

Stock Takes:

• Required to be involved in stock taking by ensuring the following activities are actioned; Stock count reviews, Managing teams and administration activities of the stock count with uploading results onto the system
• Perform stock take preparations; that stock takes are done in accordance with agreed CPA and Budgeted Cost
• Perform accurate stock take
• Variance reports to be scrutinized and actioned accordingly

Additional Activities over and above normal Buyers Role:

• Managing of Trading and Banner Growth Development
• Participating and Managing of the Store Merchandising program at the store in line with the Store General Manager

Management Control and additional responsibilities:

• That the fulfilment of this role may require you to perform duties beyond the scope of this role defined in the above KPAs
• That you may be required to perform additional ad hoc duties, which are in line with the business operation and required to ensure that these are in the interest of the Company
• That you may be required to fulfil a position of relieving of a role for a period of time that may require of you to be additional to the nature of your current role

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