Job Description

Listing reference:

woolw_001306

Listing status:

Online

Apply by:

11 September 2025

Position summary

Industry:

Wholesale & Retail Trade

Job category:

Administration

Location:

Western Cape

Contract:

Permanent

EE position:

No

Introduction

Main Purpose: To ensure all Human Resources, Finance, Stock and Systems (SMP's) administration is compiled in accordance to the standards set for risk compliance thereby contributing to a profitable store environment.

Job description

Key Responsibilities:Answer inbound and outbound calls at the switchboard (where appropriate) Completion of Finance Administration + Manage cash activities.
+ Issue, receive and order of controlled stationery.
+ Control of high-risk keys
+ Conduct random till spot checks.
+ Collate all documents of Float Discrepancies
+ Finalize and close off Cash Analysis
+ Reconcile Centre and Woolworths vouchers.
+ Scrutiny, reconcile and retain reports.
+ Capture in store voucher on recon assist.

Human Resources Administration + Complete weekly staff analysis
+ Complete all attendance registers for contractors, Department of Labour and permanent staff.
+ Capture leave types on staff planner and People Soft
+ Print various staff reports.
+ Consolidate, submit and file reports.
+ Order and control uniforms / name badges & swipe cards
+ Consolidate all Compensation of Injuries and Diseases Act (COIDA) cases and send to Corporate Invest & Risk Compensation (CIRC)
+ Update and maintain HR noticeboard with adverts, legislation, staffing and training.
+ Complete weekly and monthly risk for submission

Payroll administration for all payment types + Collect, complete and follow-up on terminations, dismissals, resignations and retrenchments paperwork.
+ Send filed documents to Shared Services
+ Process Earnings and deductions

Staff Planner (scheduling) + Capture and update staff details on Staff Planner
+ Manage and file all associated interfaces and reports.

Control and analyse stock reports to ensure risk compliance and identify exceptions. Maintain all systems, methods and procedures (SMP's) relating to cash analysis and vouchers.

Minimum requirements

Qualifications and Technical knowledge and skills:

Grade 12 (with mathematics or accounting will be advantageous) or equivalent NQF level. 1-2 years HR/Finance Administration experience Retail and/or payroll software experience will be advantageous. Advanced numerical skills * Computer literacy including Excel spreadsheets.