Job Description

Company Description
Vivari Hotel and Spa is a luxury wellness destination offering world-class hospitality, rejuvenating spa treatments, and a serene escape just outside Johannesburg. We are dedicated to providing exceptional guest experiences in a tranquil, nature-inspired setting.

Scope of Position:
The Incumbent manages the operation of both the Purchasing & Receiving departments. He/she is responsible for the purchasing, receiving, storing, issuing and cost control of goods and products in and out of the hotel. Organize and facilitate stock taking with relevant Heads of Departments for food, beverage and Operating equipment as per the company policy. Liaise with suppliers to ensure best possible price for goods is received as well as ensuring exceptional quality. Constantly compare basket of goods between suppliers and ensure new suppliers are sourced.
Specific duties, responsibilities & Key performance areas
Responsibilities:

• Consistently offers professional, engaging, and friendly service
• Prepare and assist in analysing food and beverage costs on a monthly basis and recommend alternatives to improve costs
• Establish and maintain a database for food and beverage inventory stock including up-to-date pricing - Materials Control
• Ensure proper storage and issuance of all food and beverage items - Stores Procedures
• Establish and maintain a cost allocation transfer system for food and beverage supplies to the various departments - Materials Control
• Assist management in menu costing in order to establish menu item sale prices
• Prepare F&B reports as requested by management
• Prepare all hotel costs on a monthly basis - Journals
• Prepare all food & beverage costs per outlet on a monthly basis - Trading Summary
• Menu engineering reports as required
• Implement sound purchasing policies, systems and procedures in accordance with Company standards
• Ensure the efficient operation of the Purchasing Department in all aspects
• Establish contracts to ensure reduced pricing for all operating areas of the hotel
• Monitor vendors for quality, service and price through standard purchasing specifications
• Assist with Operating Capital Expenditure process (AFE)
• Receives and checks backup documentation for purchase requisitions generated by other departments/HOD
• Calls for quotations from various suppliers for any new items. A minimum of three independent genuine quotations must be obtained for purchases of more than R5000
• Ensure that all purchase order requests are properly completed and approved
• Ensures all approved orders are placed with the relevant suppliers - Store Items
• Ensures all approved orders for non-store items, direct expenses are sent to the relevant HOD/Departments
• Carries out regular market survey prices of all items and services for the hotel by keeping constant touch with the suppliers
• Follows up and ensures that goods are delivered in accordance with the purchase order and without any delay
• Responsible for making sure that the administrative procedures relating to the purchase of goods is followed
• Ensures that the suppliers follow the rules relating to hygiene of goods delivered
• Keeps all records in a way that they can be checked at any time for information or audit purposes
• Assist in monthly or quarterly inventories as needed
• Any other administrative duties within the department
• Perform any additional duties as assigned by the Director of Finance

Qualifications
Proven experience as a Stock Controller, Inventory Manager, or similar role
Strong knowledge of inventory management systems and procedures
Proficient in Microsoft Excel and inventory software (e.g., ERP systems)
Excellent organizational and time-management skills
Strong attention to detail and accuracy
Good communication and problem-solving abilities
Matric (Grade 12) required; a diploma or certificate in supply chain/logistics is an advantage
Ability to work independently and manage multiple tasks under pressure
Additional Information

• Employee benefit card offering discounted rates at Accor hotels worldwide.
• Develop your talent through Accor's learning programs.
• Opportunity to grow within your property and across the world!
• Ability to contribute to the community and make a difference through our Corporate Social Responsibility and Environmental, Social, and Governance (ESG) activities.