Job Description

Starke Ayres is the foremost African specialist and global supplier of premium vegetable, flower and lawn seed varieties both for commercial and home garden planting. The following position has become available for a Admin Assistant, based in our Laboratory, Kempton Park. The purpose of this role is to provide administrative back-up and support to the Quality Assurance Department by ensuring that test/quality data is collated, recorded, maintained and communicated to the relevant parties.
RESPONSIBLITIES:
Management, receipt, registration and dispatch of seed samples:
Assist with the receipt, registration, dispatch and management of seed samples for:

• General quality determination
• Genetic verification (grow-outs)
• Pathology tests
• 3rd party tests by the NDA etc.
• Comparative testing, etc.
• Seed samples for trials.

Maintenance, management and keeping of electronic and hard copy data / records:
Keep electronic records/registers of all outgoing / incoming samples as well as results thereof for:

• General quality determination
• Genetic verification (grow-outs)
• Pathology tests
• 3rd party tests by the NDA etc.
• Comparative testing, etc.
• Capture and maintain accurate records of all test results on internal database

Assist with Quality control Coordination procedures:

• Assist with timeous and accurate compiling of all Quality Control related matters / reports.
• Stock due for testing reports
• Assist with orders for technical items required for the labs.
• Depot temperature reports
• GLOBALGAP reports
• Laboratory certificates
• Assist with physical and technical laboratory duties.
• Assist with seed write-off requests and management of physical write-off.
• Assist with identification, development and management systems of new procedures which will contribute to improved workload and time management.

Perform general administrative and other duties:
Secretarial services

• Typing of all letters, memos, reports etc. when requested.
• Develop, manages and maintain a filing system and files all documents in an orderly manner.
• Sending of faxes and general Company correspondence.
• Receives incoming calls, deals with them professionally and promptly and ensures that messages are distributed and tended to as speedily as possible.
• Arranges air travel and booking of accommodation as and when required.
• Monitors movements of designated personnel during periods of absence from the office and ensures that he/she/they may be contacted with the minimum delay when required.

Confidential Communications

• Maintains a high level of responsibility and integrity when dealing with matters of a confidential nature.
• Maintains a watchful eye in the office/laboratory environment, ensuring that no confidential documents are left unattended.

Conference and Meetings

• Organizes conference, meetings and other Company functions as required.
• Takes minutes at meetings and distributes them as required.

Customer Service

• Creates a culture of superior customer service in his/her dealings with internal and external customers.
• Acts responsibly and professionally at all times, fostering goodwill and a positive image for the Company.

REQUIREMENTS:

• Grade 12 National Senior Certificate
• Knowledge of agricultural legislation or phytosanitary procedures.
• Driver's license
• Own transport