Job Description

Job Advert Summary

PURPOSE: To develop, implement and support group wide Accounts Payable systems and enablement implementation framework. To lead Group wide Accounts Payable digital framework and execute at Corporate Office. To provide guidance and expertise within Accounts Payable digital strategies. Integrate and translate system specialist knowledge and functional expertise through development of practical solutions for group wide implementation. To support and align developed solutions in line with Accounts Payable governance supporting overall SCM process governance. Develop, direct and co-ordinate policies, standards, procedures, and practices for successful implementation throughout Accounts Payable. MAJOR CHALLENGES: Manage resistance to change and drive Accounts Payable transformation through engaging and leading. Pressure to resolve complex process improvement initiatives through application of design thinking for digital Accounts Payable solutions. Manging and balancing expectations from different customers, including Finance, Internal Audit, Risk, Suppliers and SCM officials.

Minimum Requirements

QUALIFICATIONS:

• BCom (Hons) Financial Accounting (Essential/Minimum or)
• BSc (Hons) Information Systems Techn (Essential/Minimum or)
• B Degree (Hons) (Relevant) (Essential/Minimum and)
• Certificate Design Thinking (Recommended/Desirable)
• Management Development Programme (Recommended/Desirable)

EXPERIENCE:

10 years Relevant experience regarding Accounts Payable and SCM digitised processes. Deep understanding of Accounts Payable and SCM processes, standards, governance requirements and systems. Proven application of digital expertise in solving complex Accounts Payable and SCM processes problems. Strong stakeholder engagement skills and customer orientation. Understanding of SAP FI and MM, SAP Process Director & Best, Coupa, Integration Systems and other Accounts Payable and SCM ERP and cloud- based technology solutions. Strong strategic to functional analytics and research skills. Essential/Minimum Operational

REQUIREMENTS:

• Psychometric Assessment (Essential/Minimum)
• Certificate of Fitness (Essential/Minimum)
• COUPA Platform Certification (Essential/Minimum)
• Competence: SAP Position Specific Module (Essential/Minimum)

Duties & Responsibilities

Accounts Payable Digital Enablement

• Provide and lead expert process advice to Accounts Payable Execution team/Finance Department/end-users/suppliers through in-transaction guidance, coaching and mentoring.
• Develop, maintain, and implement Accounts Payable enablement project funnel.
• Identify, develop, and design tools, aids, methodologies, standards, processes and policies to improve efficiency and mitigate risks associated with Accounts Payable execution.
• Design and implement digital diagnostic and ideation labs toolkit and methodologies to unlock actionable Accounts Payable insights.
• Design, maintain and improve Accounts Payable data sources into data housing technologies to allow for Accounts Payable analytics execution.
• Design, implement, maintain and continuously monitor and improve Accounts Payable Risk and Performance Management Frameworks.
• Apply design thinking methodologies and toolkits to improve Accounts Payable, vendor and end user experience by removing process waste behaviours to improve Exxaro Accounts Payable offerings.
• Propose and implement technology solutions via automation, optical character recognition and softwarexe2x80x99s that are supported by benchmarks, and research to influence and transform the Accounts Payable team.
• Ensures systems are in accordance with functional and governance/policy requirements.
• Recommend and implement mechanisms to monitor daily Accounts Payable execution, including automation metrics and failures in preceding processes that have a downstream impact on Accounts Payable execution.

Business Performance and Operations

• Provide Accounts Payable expertise and guidance to technical project and support team/s taking into consideration business and functional requirements to improve overall Procure to Pay process execution.
• Test and verify executable areas of the Accounts Payable digital landscape and ensure roll-out to various user groups/communities, including the application of how to execute in accordance with relating to Accounts Payable processes and governance.
• Develop and implement testing approaches and execute testing scripts, creating functional designs for use by Information Management (IM) solution developers.
• Develop and implement an approach on how to adopt software updates (version releases), including communication and stakeholder management across business.
• Facilitate Accounts Payable key non-performance gap tracking, root cause analysis and corrective actioning and performance improvement.
• Manage incoming systems issues and ensuring that they are documented with a root cause analysis, identify permanent remediation plans, and implement accordingly.

Compliance, Governance and Assurance

• Ensure compliance with relevant standards (e.g., Electronic Commerce Code Management Association (ECCMA), International Organisation for Standardisation (ISO) etc.)
• Interpret relevant legislative and corporate governance requirements to identify and mitigate potential business risks.
• Ensure all relevant information and reporting has integrity and complies with policies.
• Review and recommend relevant policies, procedures, and controls for implementation.
• Governance: Ensure business adheres to governance, policies, standards, statutory and legal compliance. Entrench a culture of Accounts Payable discipline through Accounts Payable digital landscape.

Customer and Client Relationship Management

• Interface with key Accounts Payable and Supply Chain personnel on an ongoing basis to ensure that accurate data and content is loaded onto systems.
• Lead accounts payable query monitoring, resolution and closure process and facilitate accountability to process executors.
• Partner proactively with IM to identify new technology enablers to fill Accounts Payable capability gaps.
• Establish customer base and relationships with key stakeholders of the Accounts Payable process.

Functional Excellence

• Align and integrate functional policies, standards, guidelines, procedures, to implement end to end processes, tools, and templates etc.
• Conduct health checks and implement recommendations to standardise, simplify and speed-up functional process execution with eliminating duplication/ bureaucracy.
• Develop, implement, and apply functional best practices, and promote sharing of knowledge.
• Contribute to and be part of functional excellence initiative execution.
• Identify and report critical functional risks with recommendations relating to Accounts Payable digital landscape.

Internal Business Processes

• Develop and implement Accounts Payable systems training capabilities and provide training and guidance to functional users and executors of the Accounts Payable process.
• Update management on key digital and system issues and resolution efforts.
• Evaluate, validate, and implement quick fixes for digital and system issues, and prioritise according to level of workflow impedance and criticality.
• Escalate issues to technical systems experts and act as a liaison between end users.

Safe and Healthy Work Environment

• Maintain and ensure a healthy environment, safe operations practices, ensuring compliance with all applicable safety Health and Environmental (SHE) policies procedures in line with set standards
• Encourage a culture that focuses on safety in all operations

Systems Infrastructure and Enablement

• Represent Accounts Payable in implementation/s of information management technology and infrastructure.
• Identify and resolve escalated problems, participate in development of Accounts Payable solutions towards optimizing Exxaro end to end processes.

Behavioural Alignment
Demonstrates the following:

• Creativity, collaboration, sociable and awareness to the ecosystem
• Stewardship, accountability, ability to develop trust, safety conscious and ethical
• Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
• Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
• Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective

The appointment will be made in accordance with Exxaroxe2x80x99s Employment Equity policy.
If you have not been contacted within 28 days of the closing date of this advertisement, please accept that your application was unsuccessful.