Job Description

Roles & Responsibilities

Control of stock, raw materials animal feed ingredients. Receiving and storing of bags, bulk raw materials, premixes, liquids (molasses, CMS) and Voermol packaging (bags stores). Ensure smooth and efficient operation of Siding or raw material plant. Efficiently and effectively supply raw materials to production plant and proper control of all inventories. Ensure compliance with procedure to receive raw materials by Supervisors is performed accordingly in liaising with the line supervisor. When receiving the product load, he or she must ensure that ensure quality and quantity checks are done properly. Check that proper documentation in terms product quality is approved by the Laboratory. Check if the line supervisors store the raw materials in appropriate place as marked. Ensure compliance of the OSH Act, Quality systems and OSH systems and good housekeeping. Manage FIFO compliance and Raw materials issuing procedure . Liaise with procurement team for raw materials planning and scheduling of deliveries. Ensure compliance with trucks turnaround time from entering the weighbridge to offloading area and back to the weighing out. Manage molasses stock levels from Sugar Maidstone and molasses from other sugar mills to enable acceptable storage in Tanks and bladder. Set and manage line supervisors key performance area as per set standard. Manage and investigate stock variances continuously. Manage monthly stock take and stock losses. Ensure continual improvement of department as a whole. Manage department budget, head counts and overtime. Develop work procedures and closing off all Audit findings and CAR. Ensure proper management of staff and low-level workers. Ensure compliance with the legislations governing workplace. Ensure quality control, procedures are adhered to and communicate to the relevant line managers and continuously review progress. Count checks and reconcile stock on daily basis with daily usages. Manage and control silo stock levels, cleaning, and fumigation of all silos. Approve Siding employees time and attendant records in order to ensure adherence to time keeping standards and for payments of salaries. Identify employees training needs and make recommendations to attend training that enable employee to be effective on duty. Attend to Human capital issues and ensure that plant level issues are resolved. Ensure staff leave administered according to Company policy. Attend to all siding department safety related issues and give feedback. Will be required to obtain three quotations, generate purchase requisition, receive invoices, verify against the initial quotation, and sign off. Manage pith from Maidstone and from external mills. Collaboration with procurement on weekly/monthly raw materials requirement. Perform pith reconciliation and facilitate weekly performances with the mills.

Dimensions

a) Financial

Will manage and control siding department expenses, such as employees refreshments orders, necessary working tools or equipment and safety PPE. Manage and control over time expenditure in an effective manner. Controls and agree on budget and provide explanation where there are variances. Control consumption of consumables within production.

b) Leadership

Ability to plan, organise, control and receive raw materials as per schedule.

Top 3-6 Accountabilities

1.

Operations Management

Ensure that the department is appropriately resourced. Manage the day to day receiving and issuing of raw materials. Monitor and conduct staff performance and talent identification.

2.

Planning and Scheduling

Ensure that raw material weekly receiving plan is executed accordingly. Plan and rearrange movement of raw materials/ stock rotations as per FIFO procedures.

3.

Continuous Improvement Projects

Identify and initiate projects. Champion, drive and follow-on projects. Monitor project progress, milestones and impact, Manage the change process as a result of the project.

4.

Safety, health, and environment

Participate in safety meeting and provide feedback on area results and progress. Ensure compliance to all requirements. Execute specific actions to address legal compliance requirements, e.g. audit findings to non- conformances, maintenance of training records and skills matrix, checking and verifying training materials is up to date and relevant. etc.

5.

People engagement, management and development

Interact, provide and/ or clarifying instructions and work procedures in relation to the Operations and, checks the implementation and/ or execution of responsibilities. Monitor and conduct, performance and implements corrective measures to align behaviours and activities. Participate in the recruitment process to enable proper identification and appointment of key skills to specific roles within the Department. Identifying training needs and proposing specific training interventions to improve skills and capabilities; Performance Management System applications, conducting performance review sessions with the line management/coordinators.

Qualifications, Experience and Personal Qualities/Skills

The ideal candidate would meet the following qualifications and requirements:

Grade 12, and any additional tertiary qualifications will be an added advantage. Minimum of 5 to 8 years managerial skills in an animal feed manufacturing environment. Must have sound knowledge of SAP in materials management (MM). Computer skills/literacy * Be able to work efficiently as a self-starter, possess integrity, reliable, assertive and a good team player.