Job Description

Deposita a leading cash & payment solutions company, has a vacancy for a Settlements Administrator based at our Head Office in Midrand, Gauteng reporting to the Operational Finance Manager.


The Settlements Administrator, plays a crucial role in ensuring the accurate and timely processing of all financial settlements, adhering strictly to Deposita's Standard Operating Procedures (SOPs). The Settlements Administrator is crucial to Deposita's financial operations, ensuring meticulous and prompt financial settlements. Strict adherence to SOPs guarantees accuracy, consistency, compliance, and transaction integrity, safeguarding the company's financial health and reputation. This role directly impacts cash flow efficiency, financial reporting accuracy, and client/partner relationships through reliable settlements.

We welcome applications from all suitably qualified candidates, but SA citizens will have a distinct advantage.

Main Responsibilities

Payment File Preparation and Processing

You will be responsible for preparing electronic payment files for various Deposita clients. This involves extracting and consolidating financial data, formatting it according to specific requirements, and utilizing specialized tools to categorize payments

Bank System Engagement

You will upload prepared payment files to multiple banking platforms, performing necessary steps such as data sorting and initiating the initial release of payment batches Verification of transactions loaded by other team members to ensure accuracy. Ensuring that all clients are settled as per SLA

Fund Management and Distribution

You will manage the flow of funds between company bank accounts to ensure adequate liquidity for client settlements. This includes calculating required funds and initiating transfers, followed by the final authorization of payment batches

Handling Non-Standard Payments

You will process payments that fall outside of routine transactions, including specific manual adjustments and managing deductions from client funds. This requires careful verification and adherence to approval protocols

Settlement Reporting and Documentation

Your daily duties will involve generating and maintaining critical settlement reports, along with preparing and issuing necessary financial correspondence.

Manual Transaction Management

You will handle the creation and processing of specific manual financial transactions within our internal systems. This includes verifying data, initiating necessary entries, and monitoring their successful completion

Transaction Issue Resolution

You will investigate and resolve discrepancies or outstanding issues related to financial transactions, applying specific protocols to ensure proper settlement.

Client Inquiry Support

You will assist clients with payment-related inquiries, requiring you to gather information, verify transaction details across various internal platforms, and take appropriate action to resolve concerns.

Daily Transaction Reconciliation

You will perform daily checks and reconciliations of financial transactions to identify and address any anomalies or failed processes.

Service Level Agreement Adherence

You will ensure that all client settlements are processed accurately and within agreed-upon timeframes

Health and Safety Compliance

You will actively participate in and adhere to all company health and safety policies and procedures, including contributing to safety initiatives and reporting incidents. Attend safety education and refresher programs

Qualification and Experience

Grade 12 / Matric Equivalent National Diploma (NDip) in Financial Accounting, Financial Management, or a related field. A minimum of 3 years of proven experience in a finance or accounting administration role, demonstrating proficiency in financial processes, record-keeping, and compliance with financial policies and regulations. Experience within a structured corporate finance environment will be advantageous.

Skills and Attributes

Proficient Computer Literacy ability to work on (Excel, MS Outlook, Word) Attention to detail Time Management Communication (written and verbal) Sharing and cooperating Problem Solving Work under pressure Dealing with changing circumstances
Remuneration and benefits will be commensurate with the seniority of the role and in compliance with company remuneration policy and practice.