Job Description

• Manage daily scheduling of crew training sessions, ensuring accurate and timely entry of training and qualification records in AIMS.
• Allocate instructors, venues, simulator slots, and medical assessments in coordination with rostering and operational teams.
• Detect inconsistencies and errors in data or scheduling.
• Review and interpret training outcomes, compliance indicators, and system reports to support decision-making.
• Ensure training data and records meet SACAA and company compliance requirements.
• Assist with internal audits and prepare audit-ready compliance documentation.
• Support the preparation of rolling monthly training calendars by collaborating with departmental managers.
• Identify potential scheduling conflicts and assist with resolutions to minimise operational disruptions.
• Coordinate simulator bookings (internal and external), accommodation, travel, and transport for out-of-base training.
• Manage rescheduling of missed training sessions, ensuring alignment with operational rosters and fatigue management requirements.
• Work with the AIMS Software Administrator to identify and report system issues, scheduling anomalies, or functionality gaps.
• Recommend process adjustments to improve scheduling accuracy and efficiency.
• Escalate critical system or scheduling concerns to the Manager: Training.
• Generate routine training status reports and highlight risks such as potential licensing expiries.
• Provide guidance and support to training administrators and schedulers to ensure data accuracy, consistency, and adherence to processes.
• Act as a point of reference for resolving day-to-day scheduling queries.
• Encourage, promote, and embody a spirit of teamwork.
• Assess and optimise the performance of direct reports.
• Provide specialised insights to direct reports.
• Guide, support and develop direct reports.

• Grade 12 or Equivalent (Essential);
• Diploma/Degree in Administration, Planning or Scheduling (Advantageous);
• 5 years' relevant experience in a mid-sized organisation of which 1 year must have been in a Supervisory role (Essential);
• Experience in rostering and simulator planning (Essential);
• Prior involvement in SACAA audits or internal compliance reviews (Advantageous);
• AIMS experience (Advantageous);
• Willing to work overtime as and when required;
• Knowledge of Aviation Industry;
• Knowledge of rostering systems;
• Knowledge of SACAA and IOSA requirements;
• Knowledge of scheduling tools;
• Proficient use of the Microsoft Office suite;
• Proficient in using AIMS software, Excel, and other reporting tools.

Personal Attributes:

• Professional;
• Integrity;
• Proactive;
• Assertive;
• Committed and willing to take on new challenges;
• Able to cope with changing workload priorities and pressure.

Application guideline:

• Email applications will not be accepted;
• Preference will be given to members of under-represented designated groups.
• Should no feedback be provided within two (2) weeks from the closing date, please consider your application as unsuccessful.

FlySafair reserves the right:

• Not to proceed with this vacancy;
• To appoint the selected candidates based on its operational requirements.

Closing date: 31 October 2025

Skills Required