Job Description

Duties/Pligte
Providing administrative and secretarial support for lecturers and the Head of the Departments, as well as for Faculty committees (including preparing agendas and taking of minutes). Providing ad hoc administrative and secretarial support to staff in the Faculty of Law beyond the Departments, as required from time to time. Assisting students with administrative requests and communicating these to the relevant lecturers. Administering assessments, including the capturing and reporting of marks. Preparing and managing correspondence, reports and other documents for the relevant Department. Setting up and maintaining filing systems, databases and e-mail distribution lists. Uploading and coordinating departmental research outputs on the University's system(s). Financial administration (including capturing requisitions on SU's financial system). Making travel and accommodation arrangements for lecturers in respect of their work-related travel. Professional liaising with clients and students. Coordinating events, including high profile lectures, workshops and conferences. Basic research work (internet searches and preparation of briefing notes). Managing diaries where required. Running basic errands where necessary.



Job Requirements/Pos Vereistes
A relevant post-matric qualification at NQF Level 5. At least five years' appropriate work experience in the higher education sector. An excellent spoken and written command of English, and the ability to function effectively in a multilingual environment. Proven ability to work on own initiative, both independently and within a team Sound interpersonal relations. Effective organisational ability. Computer literacy in MS Office (Word, Excel, PowerPoint and Outlook). Experience in managing finances, including budgeting. The ability to deliver a professional and friendly service under pressure. A positive attitude towards students, clients and colleagues.



Recommendation/Aanbeveling
* Knowledge of the University's internal financial and student administration systems.