Job Description

UP Professional and Support

-------------------------------



DEPARTMENT OF INTERNATIONALISATION AND STRATEGIC PARTNERSHIPS


SENIOR MANAGEMENT ASSISTANT (ONE-YEAR CONTRACT)


PEROMNES POST LEVEL 9

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.



JOB PURPOSE:


Provide secretarial, departmental, financial and office administrative support to the Director, Deputy Directors, and other staff members of the Department of Internationalisation and Strategic Partnerships (DISP).



RESPONSIBILITIES:


The successful candidate's responsibilities will include, but are not limited to:

Office administration: + Providing administrative support to the Director as required;
+ Attending to department related and general enquiries for referral as required;
+ Keeping up with departmental projects and providing information when required;
+ Purchasing office supplies, office groceries, and refreshments for meetings;
+ Attending to the Director's office, reception area, and office in general to ensure neatness and cleanliness;



General Director's support: + Managing submission dates and following up if required;
+ Requesting information from the staff and management team, compiling and consolidating departmental reports as requested;
+ Compiling agenda for meetings, taking minutes during meetings and circulating minutes after meetings in consultation with the relevant stakeholders;



Financial administration: + Attending to procurement for the department;
+ Assisting with budget compilation and monitoring;
+ Creating a database of various international networks and memberships that need to be paid, and processing payments;
+ Ad hoc financial administration projects;



Events and projects: + Coordinating events and managing projects;
+ Coordinating and acting as guardian for international students, researchers and guests;
+ Liaising and maintaining relations with external accredited suppliers;
+ Ad hoc events and projects.



MINIMUM REQUIREMENTS:

Relevant national three-year Diploma; with Three years' experience in: + General administration;
+ Financial administration;
+ Project administration;
Valid driver's license

OR

Grade 12; with Five years' experience in: + General administration;
+ Financial administration;
+ Project administration.
Valid driver's license

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

Knowledge: + Interpersonal and communication skills;
+ Writing and basic research skills;
+ Knowledge of at least three (3) official languages;
Technical: + Diary management;
+ Applicable computer packages;
+ Computer literacy;
+ PeopleSoft Finance system;
+ Minute taking;
Behavioural competencies: + Ability to:
- Build and maintain ongoing, collaborative working relationships with co-workers to achieve the goals of the work unit;
- Listen and respond appropriately to others;
- Identify problems, determine possible solutions, an actively work to resolve the issues;
- Create and maintain a professional environment;
+ Professional telephone skills (Answering calls, taking detailed messages, referral to relevant departments etc.).



ADDED ADVANTAGES AND PREFERENCES:

Relevant Bachelors/BTech degree; Three to five years' experience in: + A tertiary or academic environment;
+ Report writing and basic research;
+ Event coordination and project management;
+ Working with young adults;



The all-inclusive remuneration package for this contract position will be commensurate with the incumbent's level of appointment, as determined by UP policy guidelines.



Applicants are requested to apply online at www.up.ac.za


In applying for this post, please attach:

A comprehensive CV; Certified copies of qualifications; Names, e-mail addresses and telephone details of three referees whom we have permission to contact.


CLOSING DATE: 25 July 2025


No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.



ENQUIRIES: Ms L Jele, Tel: (012) 420 2221 or lebo.jele@up.ac.za for application-related enquiries, and Dr R Ramoutar-Prieschl, Tel: (012) 420 2848 or rakeshnie.ramoutar-prieschl@up.ac.za for enquiries relating to the post content.



Should you not hear from the University of Pretoria by 30 September 2025, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply.

By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.

The University of Pretoria reserves the right to not fill the advertised positions.