Job Description

The Motor Industry Bargaining Council (MIBCO) is looking for a suitably qualified Senior Human Resources Officer who will be responsible for providing an effective and efficient Human Resources function that is aligned with departmental and company strategic goals
Duties and responsibilities

• Main function will be to administer the training process for the MIBCO national.
• Ensure the ATR/ WSP are submitted to the Service SETA
• Identify and assess the workforce's current skill levels and compare them with the skills required to meet future business objectives and recommend appropriate solutions or courses to also improve skills throughout MIBCO.
• Compile and coordinate WSP and advise Management accordingly with regards to training interventions that need to be scheduled.
• Ensure training feedback documentation is completed after each training intervention and provide feedback to relevant Management.
• Ensure all new employees complete an induction course on relevant work processes within the first month.
• Coordinate the on-boarding of new employees with management and ensure completion within the required timelines.
• Assist with the compilation of training manuals & material.
• Find appropriate training courses to accommodate the required training needs
• Use initiatives to identify relevant training courses and share information with Management.
• Design and implement training plans.
• Assist with the development of training budget (monitor costs and keep programmes in accordance with budget)
• Ensure quality assurance of training and development
• Maintain training records and update on the HR system on a monthly basis (attendance registers; invoices and schedules)
• Review and assess employee Study Assistance for approval while complying with MIBCO Training and Development policies and procedures.
• Create training certificates for all internal training completed and distribute to relevant Regions.
• Review training and development policies, recommend changes and ensure accurate interpretation thereof.
• Participate and report on training at different forums
• Assist with succession planning initiatives and its administration
• Compile quarterly and annual reports for various forums and submit to HR Manager
• Contribute to the development and implementation of the HR strategy.
• Coordinate and drive HR initiatives as required in line with area of specialisation.
• Ensure effective recruitment, selection and on-boarding of new employees.
• Serve as coach to employees and managers in building high performing teams, enhancing employee engagement and improving retention of high-potential staff.
• Support the HR Manager in facilitating the Employment Equity and Skills. Develop committee meetings and submit relevant statutory reports as needed.
• Ensure compliance with legal and regulatory requirements and mitigate risk in consideration of labour laws, best practices and MIBCO organizational policies and procedures.
• Assist with Organisational Development activities and projects including Change Management processes.
• Compile relevant HR Reports (On a monthly, quarterly or annual basis)
• Participate in budgeting processes for the department.
• Facilitate presentations to staff and management as needed.
• Prepare and facilitate monthly Regional HR Business Partnering Meetings.
• Ensure ongoing HR systems data integrity (Sage People HR/ Performance Management System/ E-Learning etc)
• Internal HR processes improvement and auditing thereof.
• Will be responsible for 2 regions in respect of various HR services including recruitment and selection

Knowledge/Experience/Skills/Requirements

• Ability to build strong effective relationships with all employees as well as external and internal stakeholders, i.e. service providers, colleagues and management.
• Above average verbal and written communication and listening skills
• Ability to withstand pressure and manager multiple tasks.
• Must at all times be diplomatic and assertive (where needed) with employees and /or customers.
• Ability to overcome obstacles and meet targets and deadlines, thereby producing the specified results.
• Ability to work independently and use initiatives along with problem solving abilities.
• Must be a good team player and achieve objectives.
• Must be meticulous in carrying out tasks/instructions etc.
• Good interpersonal and decision-making skills
• Good analytical skills with attention to details.
• Excellent report writing skills and experience.
• Excellent planning and organizational skills.

Qualifications

• Relevant Diploma/Degree in Human Resources/ Industrial Psychology or related HR field. A postgraduate degree will be an added advantage.
• A minimum of five years' experience in administering and compiling WSP/ ATR for a medium to large organization.
• Service SETA experience would be advantageous.
• A minimum of 5 to 7 years' experience in Learning and Development with proven track record.
• In-depth exposure and experience in all HR functional areas.
• Good knowledge and basic exposure to junior/supervisory and people management skills.
• Good knowledge of the relevant legislations e.g. EEA, SDA etc.
• Solid experience in statutory reporting such as WSP, ATR and EE.
• Experience in facilitating the resolution of conflict through investigations, disciplinary and grievance processes.
• Proven track record in employee relations management, performance management and CCMA representation.
• Previous experience in coordination and facilitation of EE and Training committees.
• Advance knowledge of Word, Excel, Outlook and Powerpoint.
• VIP People payroll experience (highly advantageous)
• Proven report of producing reports.
• Facilitating training and making presentations to staff, management and external stakeholders.

Skills Required