Job Description

SENIOR FINANCE ADMINISTRATOR

Rosebank College, the Independent Institute of Education (The IIE) is one of the leading private higher education institutions in the country registered with the Department of Higher Education and Training. For over 70 years IIE Rosebank College has delivered quality tertiary education to students across South Africa. Situated in bustling cities, IIE Rosebank College embraces the same vibrant environment which allows over 20 000 students to connect with the heart of the institution. Our exceptional growth is creating a once in a life-time opportunities to suitable incumbents.

Job Purpose:

Management of all administrative functions & managing team members in Debtors Administration

Duties and Responsibilities:

• Ensure sufficient audit evidence for all credit notes, adjustment journals, receipt reversals, other journals, bursaries etc., which are submitted to finance for processing. Liaising and satisfying auditors on all these transactions.
• Investigating student accounts with queries and resolving these queries with account payers.
• Management and control of All
• Debit Orders and rejected debit orders.
• Daily Payment allocations from the bank statement, which includes 3rd party payments.
• RC assist tickets are resolved within SLA so there should be no overdue tickets.
• Maintaining unallocated receipts listing and ensuring they are allocated daily.
• Rejected debit orders to be contacted within 48 hours.
• Analysing credit balances to ensure they are valid with necessary interventions where required.
• Loan account entries captured as required.
• Bursary Internal and External preparation & processing
• Preparation of Invoices
• Balancing of Payments received
• Reconciliation of external Sponsorships
• Prepare documents for legal handover.
• Ensure that in the (Legal) handover process, all records of correspondence are produced.
• Ensure processing of approved/negotiated settlements/credits and write-off.
• Prepare and hand over all legal files to legal within one week (after we declined the request for Risk) should risk not be accepted.
• SMS to confirm handover to pre-legal.
• Ensure prior year debt, paying on ledger monitored and upon default to follow process and hand over.
• Analyse the ledger to present Credit Manager and CFO approval write-off requirements.
• All write-offs need to have a history of attempts to collect the debt and adhere to SARS requirements for write-offs.
• Analyse and re-instate any balance as indicated by ADvTECH Pre-legal Credit Manager
• Effectively manage the full refund process and liaise with finance to affect the payment with SLA. Items to consider:
• Ensure that correct account payers are being refunded.
• All relevant paperwork is attached for authorisation.
• Daily control and monitoring of diarised issues and timeous action thereof.
• Conduct all month-end procedures, which include.
• All statements sent to account payers on specified dates.
• Prepare weekly/Monthly reports for management (Age/Debit orders/journals xe2x80x93 non-collection report)
• Ensures that engagement with clients daily is professional and that customer queries are resolved timeously.
• Build trustworthy relationships with assigned debtors both telephonically, written and face to face relationships.
• Registration period responsibilities (but not limited to)
• Intercampus/brand transfers Approvals
• Weekly reporting every Monday
• Ad Hoc reporting

Minimum Requirements:

Qualification

• Finance Diploma

Experience

• 5 years in debtor administration as a supervisor
• Working in a finance environment (debtors preferably, financial (bookkeeping acceptable)
• 3 years Collection experience

Ideal

• Finance Degree or higher
• Managerial Experience

Key Competencies

• Deal with customers /team members diligently, courteously, and professionally (Excellent telephone manner)
• Good written communication skills
• Ability to understand and read a statement to identify overdue accounts/problematic accounts.
• Be concise and assertive, although also persuasive and patient
• Excel knowledge Advanced Excel skills, formulas, i.e., V-lookups etc
• Customer service orientated and some knowledge of CPA.
• Self-motivated, reliable negotiation expert caring for our clients and company.

Salary:

Market related.

Enquiries:

For enquiries, please feel free to contact the Central Support Office on (011) 403 2437.

Rosebank College is an equal opportunities employer however preference will be given to EE and South African candidates.

Rosebank College