Job Description

Role: Senior Executive Assistant
Priority Location: LatAM / South Africa
Working Hours: 9 AM - 5 PM US Eastern Time (with flexibility of US Pacific hours, evenings & weekends as needed for urgent matters)
Salary Range: USD 4000 - 4500 USD per month (The final offer is at the client's discretion and depends on the candidate's interview result, skills, and experience.)
Type of contract: Independent Contractor
Type of job: Remote
About the Role: This is a critical role that requires exceptional organization, communication, and problem-solving skills. The ideal candidate will have experience working directly with C-suite executives and be able to seamlessly manage the CEO's calendar, travel, and other day-to-day tasks.
Key Responsibilities:

• Manage the CEO's calendar, including scheduling meetings, coordinating travel, and handling last-minute changes
• Serve as the primary point of contact for the CEO, fielding inquiries and requests from internal and external stakeholders
• Provide administrative support such as expense reporting, meeting preparation, and document management
• Anticipate the CEO's needs and proactively address issues before they arise
• Maintain discretion and confidentiality when handling sensitive information
• Respond to requests and action items quickly and efficiently.
• Ensure reliability and management of tasks without needing elevation to higher management.
• Handle requests that may come in outside of standard working hours.

Qualifications:
Required

• 8+ years of experience as an executive assistant, preferably supporting a C-suite executive
• Exceptional organizational and time management skills with the ability to multitask and prioritize
• Strong English written and verbal communication skills with a professional demeanor
• Proficiency in Microsoft Office suite and experience with calendar/scheduling tools
• Flexibility to work early mornings, evenings, and weekends as needed
• Ability to work independently and as part of a remote team
• Familiarity with US time zones and availability to support the CEO's travel schedule
• Ability to work Eastern Standard Time hours and remain flexible when needed.
• Strong organizational skills and familiarity with ticketing systems for task management.
• Strong organizational, communication, and coordination skills, ability to manage multiple priorities effectively.
• Professional, polished and discretion, with proven experience handling confidential information.
• Background in large organizations (1,000+ employees).

Preferred

• Experience working with offshore/remote teams
• Knowledge of project management tools and techniques

Skills Required