Job Description

Position : Seasoned Executive Assistant
Work Hours (Client) : at least 5 working hours that cross 08:00 17:00 ET. (Example: 14:0022:00 SAST aligns perfectly with 08:0016:00 ET.) my mornings in particular are important so someone that can be very responsive in that time
Pay Range : $1500 - $2500 USD/month (varies based on skill set and experience level)
Location of Search : South Africa or Any Region
Work Location : REMOTE
xf0x9fx8cx9f Ideal Candidate Profile
I see my assistant as the ultimate extension of me. They protect my time, they fill in the gaps, they keep my time/attention highly leveraged on the key items that can move the business forward. In an ideal world, my assistant becomes the lever that helps me 10X the business
I am looking for the following traits:

• Highly Experienced: They've been a professional EA before xe2x80x94 not learning on the job. This will be my first EA so I want someone who has done the role several times before. They are experienced, they can hit the ground running and also help in coaching me so I can set them up for success
• Clear & direct communicator: The biggest thing I look for is are they a great communicator both verbally and written. I want someone that is a strong copywriter (they can answer email well, communicate promptly and well with guests, communicate well in internal Slack channels) the ability to communicate at a high level will set the winning candidate apart
• High attention to Detail: they hate small mistakes (spelling errors, double spaces, bad grammar). They have an extremely high care level for the small details
• Calm under pressure: they are not easily flustered or panicked. Things move fast here and there is a lot happening. They must be calm, clear & organized in their thoughts
• Quick: during working hours, they are fast, they are responsive
• Highly organized & system thinker: they remember key items that I may have missed, they are organized and consistent everyday.
• Proactive: they are always thinking one step ahead how can we make 1% progress. They are also a proactive communicator. They mention things before it becomes a problem
• Critical thinker: They know what matters vs noise xe2x80x94 without needing constant input.
• Older & woman preferred: this is not required but preferred ( I want someone who is opposite of me)

Primary Responsibilities

• Own and protect Calums calendar (schedule, flow, energy management).
• Writing: emails, internal Slack messages, social media copy
• Organize Gmail inbox (tagging, filtering, drafting clean responses).
• Coordinate guest bookings, studio bookings, production schedules.
• Travel & events: book flights, hotels, visas; handle onxe2x80x91site logistics when you record on location or host meetxe2x80x91ups.
• Metrics reporting: pull weekly dashboards from YouTube Studio, IG Insights, Apple Podcasts, flag anomalies and growth opportunities.
• Update financial records for book-keeper
• Set up and maintain Notion dashboards, internal templates, SOPs.
• Repurpose Instagram content onto Twitter & YouTube posts.

Nonxe2x80x91negotiables

• Daily overlap with U.S. Eastern Time: at least 5 working hours that cross 08:00 17:00 ET. (Example: 14:0022:00 SAST aligns perfectly with 08:0016:00 ET.) my mornings in particular are important so someone that can be very responsive in that time
• Realxe2x80x91time responsiveness: urgent Slack/email pings answered in minutes; routine items cleared the same business day.

Core professional traits you called dealxe2x80x91breakers: seasoned EA experience, crisp written & verbal communication, obsessive attention to detail, calm under pressure, fast and proactive, systemsxe2x80x91minded organiser, sharp critical thinker; ideally someone more mature and (optionally) female.