Job Description

Scheduler X 1

-----------------


Permanent contract Full-time From 400R to 500R gross salary/year At least 5 years of experience (Senior level) High school diploma, A levels, GED, GCSE Schedules & Planning Agent

BOC has an exciting position for an individual suitable candidate to join our dynamic team

Mission

-----------

Principal Accountabilities

To participate to ensure Gautrain availability to a standard that will ensure maximum operational efficiency and maintain standards of product quality and service.


To provide Schedule of all works including but not limited to Core / Non-core maintenance work.


To implement and apply the Work permit process.


Facilitate / Assessment of PIC - (Person-In -Charge) training.

Specific Responsibilities

Perform work as given by SMART objective and promoting team spirit


To realize the Work Permit (WP) management process.


To participate with inputs on implementation / update of the work permit rules, K2 / MIS system training.


Handle administrative tasks effectively but not limited to - Setting up meetings, Filing (inclusive of document control system updates), Minute taking, Issue and distribute minutes of meetings.


Process Timesheets timeously


To realize new revision of Person In Charge(PIC)Training


Initiate suggestions to improve the Work Permit management / controls and information system.


Support to draft formal correspondences - compile and review letters.


Update PIC/Applicants data list on a weekly basis and ensure that all relevant information is always updated. Scan and load all documents of each PIC`s on SharePoint and save under the POE folder


Issue competent PIC`s with unique PIC number when found competent after training.


Manage records in Division storage systems - SharePoint, PaperTrail etc.


Compile and manage applicable work processes and procedures for better scheduling management.


Perform duties in line with agreed business focus areas


Ensure a copy of safety file approval letter gets provided and loaded on to SharePoint before evaluating any work permits to contractors.


Compile and update daily / weekly the Track Possession planning sheet.


Compile and update daily / weekly the Emergency shaft schedule sheet.


Manage and load Maintenance Trains safety certificates on SharePoint and work permit management system.


Update certified operators for each Maintenance Trains on the work permit management system.


Issue notice (when required) on the information scroll bar located on the work permit management system.


Support Scheduler / Manager with the Track Possession and Planning - Compile and issue weekly Engineering works safety planning


Review of Hot works permits and ensure competent fire watch person allocated to the works and all other safety critical certification.


Schedule Electrostar test runs during Engineering hours.


Support Scheduler / Manager with Isolation Planning and Scheduling - Compile and issue weekly isolation numbers


Support OCC / SCC during degraded mode to Authorise and surrender work permits


To participate with inputs on implementation / update of the work permit rules.


Facilitate and Assess work permit web page training (Internal and External)


To realize new revision of Person in Charge (PIC)Training


Facilitate and Assess Person in Charge (PIC) Training


Support Scheduler / Manager with to update PIC presentation and training material after each rule book update.


Initiate suggestions to improve the Work Permit management / controls and information system.


Develop Monthly work permit Reporting / Statistics


Have authority against subcontractors - blacklisting and issue penalties.


Update blacklisting register and follow-up responsible manager on open items.


Bi-weekly review/update of the noncompliance work permits rules (Late/Not surrender and Abandoned work permits)


Assist in controlling subcontractors and submit input to maintenance supervisors to enforce penalty where applicable.


Issue OCC / SCC and station staff with a manual work permit sheet when there is scheduled IT down time.


Abide to general housekeeping rules.


Perform ongoing Work Permit and Health and Safety inspections (day and night)


Undertake any other duties as assigned.


Develop Monthly work permit Reporting / Statistics.


Assist in controlling subcontractors and submit input to maintenance supervisors to enforce penalty where applicable.


Perform ongoing Work Permit and Safety (OHS act) inspections


Undertake any other duties as assigned.

Closing date: 19 September 2025

Profile

-----------

Desirable Traits

Negotiation and decision-making ability.


Possesses self-drive and enthusiasm.


Communication Skills / ability to communicate with staff of all levels.


Problem solving ability.


Computer literate and report writing.


Possess analytical and critical ability.


Ability to supervise and control.


Assist and support Manager and act as in case of absence.


Interpersonal Skills


Excellent organiser / thorough attention to detail.


Team player


Show initiative and innovative


Meticulous report writing, report review and taking of minutes


Must have a sense of urgency


Effective multitasking

Background Requirements

Educational Level

Grade 12

Other Technical/ Professional Skills/Qualifications

Technical or Safety related Diploma will be an added advantage


Safety management experience.


General technical and safety knowledge in the Railway Industry.


General knowledge of works or work permit scheduling software.


At least 3-5 years' relevant experience in planning / scheduling.


Driver's licence

Language Ability

Fluent in English

Years of Experience

5 Years in relevant experience, in railway industry and scheduling

Skills

----------


Paying Attention To Details

Good Verbal And Written Communication Skills

Computer Literate And Report Writing.

Location

Location

Address

1 Alsation St, 1685 Midrand, Afrique du Sud