Job Description

Job Summary

Minimum requirements:

• Relevant Marketing/Business Administration Qualification (Preferred)
• Minimum of 3 years' experience within a Personal Assistant/Administrative Support role
• Experience within the Real Estate/Property Industry (Preferred)
• MS Suite Office Applications: Intermediate - Advanced Level
• Social Media (LinkedIn, Facebook, IG) and Software Applications Savvy (Hubspot, Internal Boss, Prospecting) - Experience would be advantageous
• Strong administrator with a natural flair to engage and build relationships on all levels
• Professional and well-presented eloquent communicator
• Able to use initiative and have a creative eye (Advertising/Property Listings)
• Must be Flexible/Available afterhours and weekends (Sunday Showhouse, open hour or View by Appointment during week after hours - on average 2 open hours per week) as and if required
• General weekly working Hours (08h30 - 17h00)
• Own reliable vehicle and valid driver's license

Key Performance Areas will include but not be limited to:

• Manage property onboarding process
• Prepare Mandate packs and arrange Property Mandate with all relevant parties
• Manage new property listings with all relevant internal & external parties
• Compilation and creation of all advertisements/property listings (internal/onsite/external)
• Property Management: Ensure daily updates of comprehensive stock sheet
• Manage and follow through on all property enquiries on various advertising portals
• Manage all aspects (internal and external) of Show Days and sit in on Show Days (If and when required)
• Oversee, update, and maintain all details of Sellers & Buyers
• Marketing & Advertising: Brochures, Mailers, Marketing Drops, Property listings etc.
• Manage Agents diary (viewings, listings, valuations)
• Administration Management: Offer to purchase, sales agreement, deal tracking, attorneys, conveyancing, insurance, and agent
• Ensure daily updates of competitor files
• Record and track all monthly expenses
• Tax preparation: present accountant with all relevant invoices and expense details
• Filing and Record Keeping | Stationary & Inventory

TrudyQ Consulting

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