Job Description

Our client, who operates within the construction industry, is looking to fill a Safety File Administrator within their team, on a fixed-term contract.
Purpose of the Role:
The Safety File Administrator will be responsible for compiling and maintaining safety files in accordance with applicable safety regulations, company procedures, and customer specifications for projects. The role ensures compliance with safety standards and contributes to the effective management of project safety documentation.
Key Responsibilities:

• Safety File Compilation:

• Compile project-specific safety files in line with regulatory requirements, company procedures, and customer specifications.
• Ensure all required documentation is accurate, complete, and up to date prior to project commencement.
• Compliance:

• Maintain compliance with relevant health and safety regulations, including Occupational Health and Safety Act (OHSA) and any other applicable laws.
• Verify and monitor contractor and supplier compliance with safety documentation requirements.
• Documentation Management:

• Organize, file, and manage safety-related documents for each project.
• Liaise with project teams to gather necessary documentation and ensure timely submission of safety files.
• Update safety files throughout the project lifecycle as needed, incorporating any changes or additions.
• Customer Interface:

• Ensure customer specifications for safety files are understood and incorporated into project documentation.
• Address customer inquiries related to safety documentation as required.
• Reporting:

• Provide regular updates to relevant stakeholders on the status of safety files and compliance documentation.
• Assist in audits or reviews of safety files when requested.

Qualifications/Experience Required

• Matric qualification/equivalent high school diploma
• A qualification in health and safety or related field (advantageous)
• Minimum 1-2 years experience working in a safety environment, specifically with compiling and managing safety files
• Familiarity with health and safety standards and regulations
• Strong attention to detail and organizational skills
• Ability to work independently and meet deadlines
• Good communication and interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel, etc) and document management systems

Competencies:

• Knowledge of health and safety regulations and documentation requirements.
• Ability to interpret customer specifications and align safety files accordingly.
• Problem-solving skills with a focus on ensuring compliance and quality.

Key Relationships:

• Project Managers
• Health and Safety Officers
• Customers and Contractors