Job Description

Salary: $450 part-time and $800 full-time.

About the Role

We're looking for a proactive, detail-driven

Executive Assistant

to support our CEO, Sarah Clay -- a published author, dynamic speaker, and the creative force behind Curly Comms Ltd.


You'll be responsible for ensuring the smooth day-to-day functioning of the business, supporting the CEO across admin, sales, and client experience -- and keeping everything organised behind the scenes.


This is an opportunity for someone who loves structure, thrives in a fast-paced environment, and wants to grow with a business that blends strategy, creativity, and connection.

Key Responsibilities

Operational & Strategic Support

Manage and maintain the CEO's calendar and coordinate smooth scheduling Prepare the CEO for meetings with diarised pre- and post-task time Organise and maintain client folders in Google Drive and Asana Spot and pursue opportunities for Sarah to promote her book and brand (e.g., events, speaking engagements)

Sales & CRM

Maintain and optimise the Salesflare (SF) CRM system:

+ Sync meetings, update pipelines and contacts
+ Log meeting notes, track opportunities, and create chase actions
+ Generate job numbers for client tracking
Coordinate tasks and updates using

Asana

Invoicing & Finance

Create and send invoices (Xero or similar) Follow up on unpaid invoices with full self-sufficiency

Marketing Support

Manage MailerLite campaigns:

+ Send 3x weekly email campaigns
+ Set up automated email funnels for lead nurturing
(Optional) Assist with CEO's LinkedIn -- responding to messages and managing connection requests

Tools You'll Use

Asana (advanced user expected) Salesflare or other CRM systems MailerLite (or similar email platforms) Google Workspace (Drive, Calendar, Docs) Xero Calendly

Who You Are

Ultra-organised

and obsessed with detail -- you don't miss a thing

Proactive

and solution-focused -- you get things done without being asked

Sales-aware

-- you understand pipelines and follow-ups

Reliable

and consistent -- you always finish what you start

Independent

and confident -- you can take the lead, not just take notes

Calm in chaos

-- able to work with visionary leaders who move quickly and creatively

Customer-focused

-- you understand the importance of great service

Tech-savvy

-- you love tools, systems, and finding better ways of doing things

Bonus if you:

Have experience with HighLevel (we'll be migrating soon) Have supported creatives or visionaries before * Enjoy being part of a small, high-energy team