Job Description

We are looking for an experienced Personal Assistant to provide efficient and professional support to our Global Retail Client, accountable for global retail strategy within beauty and fashion brands and across multiple geographic markets.

Based in London UK, you will have experience working in an remote environment to perform administrative duties and working remotely with our key stakeholders and other Personal/Executive Assistants. The ideal candidate for this position requires the ability to operate within a dynamic global landscape, as well as anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

What you'll get to do



Working at all levels of the organisation, you will operate at ease with people and have the ability to seamlessly navigate cultural nuances and build sound working relationships. This role may include, but is not limited to;

Effective diary management and when required, inbox management

Manage scheduling including for example agendas, email, phone calls, invitations, activities etc

Organise meetings, events, conference calls, catering, etc, as required

Manage complex business travel itineraries, working closely with stakeholders on strategic business travel plans

Keep on track with initiatives and understanding priorities to plan ahead; gatekeeping where needed

Create and proofread presentations and reports ensuring high standards are maintained

Produce reports, timelines and reviews of projects

Coordinate workflows ensuring communication flows amongst stakeholders; flagging and acting on risks and delays

Raise purchase orders and manage invoicing using systems such as SAP

Keep track of budgets, controlling costs; working with Finance

Manage expenses, including collating receipts, coding and submission

Coordinate with other PA and EA teams, ensuring good cross-functional relationships

Assist in ad hoc projects and/or activities as and when needed, Global Retail team support, and the organisation of events, ensuring excellence in the execution and attention to detail

This role may involve business travel to company events; some international travel may be required

An entrepreneurial, creative and welcoming work culture

A range of learning and development opportunities

An international company with plenty of opportunities to grow

A competitive compensation & benefits package

Please submit an updated resume and any advantageous documents related to the position.

REQUIREMENTS

Experience and skills which include:

Strong 1:1 EA/PA experience

Highly tech-savvy, and proficient in the use of Microsoft 365 software, Microsoft Outlook, Word, advanced Excel and PowerPoint all essential

Highly organised with prioritisation skills

Excellent communication and presentation skills, verbal and written

Able to deal with complexity and ambiguity

A flexible approach to all aspects of the role and needs of the business

Excellent attention to detail, and maintain high standards

Highly discreet

Resilient and calm under pressure

Work well as part of a team as well as work autonomously