Job Description

The Focus Group Cape Town, South Africa 01 August 2025 Mid / Senior 35000 - 45000 Full Time Cost to Company 5 years - 10 years Skills Management Administration Logistics Medical Healthcare Office Equipment Leadership Operations Planning Organization Industries Medical Healthcare Pharmaceutical

A well organized Administration Manager with a strong Operational Management background and a solid business or management qualification to support experience. Must have worked in a corporate environment where you have been responsible for maintaining and improving office systems, supervising administrative staff, supervising stores and logistics staff, managing staff reports and performing certain administrative functions as required. Staff Management (Leadership) experience essential.

EE Requirement:

African Male or Female only

The company wishes to employ a Regional Administration Manager in Western Cape at their Cape Town Branch

The successful incumbent would be responsible for and oversees all aspects of operations within the CLIENT in the relative branch. The Regional Administration Manager is responsible for maintaining a smooth flow of work and providing operational support for all business units including, admin, logistics, sales and technical teams.

This person will support company operations by maintaining and improving office systems, supervising administrative staff, supervising stores and logistics staff, managing staff reports and performing certain administrative functions as required.

The successful incumbent will be based in Cape Town and report to the Regional Sales Manager, with a dotted line report to the Operations Director

Job Function

Administration:

Maintains office services

Manage office operations and procedures

Convey and monitor administrative tasks

Manage branch expenses within budget

Manage branch petty cash

Manage ordering of office requirements

Invoicing responsibilities

Manage office systems and operations:

Ensure adherence to established processes and procedures, identify and address performance and efficiency issues.

Coordinate with other departments to ensure that operations are able to best support the sales and technical teams to achieve their budgets.

Resolve customer queries and complaints or escalate to the relevant parties.

Logistics:

Management and functioning of warehouse, deliveries and fleet

Monitoring vehicle tracking reports.

Ensure that fleet vehicles are inspected and maintained.

Managing current branch stockholdings.

Responsible to ensure that warehouse processes are adhered to:

from inter branch transfers, invoicing, delivering goods to clients and credit notes/goods returned.

Resolving stock issues and overseeing internal stock transfers

Stock management and maintenance of Warehouse Management System (Granite)

Budgeting:

Oversee expense budgets and expenditure

Approve all branch expenses together with the Regional Sales Manager

Manage branch petty cash.

Manage ordering of office requirements.

Responsible to work together with the Regional Sales Manager and Operations Director to prepare and monitor the annual expense budget and expenditure.

Managing Internal Staff:

Manage and Supervise 8 staff members, including invoicing, reception, warehouse, drivers and cleaning staff.

Provide training, support, and guidance to enhance team efficiency and cohesiveness.

Conduct bi-annual performance appraisals

Manage staff leave applications

Maintain discipline regarding timekeeping and leave management.

Manage office systems and operations:

Ensure adherence to established processes and procedures, identify and address performance and efficiency issues.

Coordinate with other departments to ensure that operations can best support the sales and technical teams to achieve their budgets.

Qualification and requirements:

A management degree or relevant qualification (minimum requirement NQF7)

A detailed knowledge and experience of the business administration field is extremely important.

Previous staff and administration management experience required.

Previous stock and logistics management experience essential.

Good people skills and conflict resolution ability.

The ability to demonstrate leadership skills, in a procedure driven environment.

The ability to work under pressure and adhere to tight deadlines.

The ability to lead and support the operations team in the smooth and efficient running of branch.

Skills required:

The Regional Admin Manager should:

have strong leadership skills

budgeting and cost saving skills

have excellent English communication skills, both written and verbal

organized, detail-oriented, and able to work within defined parameters

be analytical and methodical in your approach to problems

be motivated and results driven

be able to act quickly and decisively

have good IT skills

have a good eye for detail

Accpac (SAGE300) knowledge beneficial Company Description

A long standing Medical Technology company that has its head office in Johannesburg, and Branches nationally