Job Description

Hiring: Receptionist and office admin assistantLocation: initially based in Snadton and then to move the new premises in Kempton Park.Resposnibilities.Communication and Correspondence:Answering and Managing Calls: Handling incoming calls, taking messages, and directing calls to the appropriate extensions.Email Management: Sorting, distributing, and responding to emails.Mail Handling: Receiving, sorting, and distributing incoming mail and packages. Preparing outgoing mail.Front Desk Management:Greeting Visitors: Welcoming clients, customers, and other visitors in a professional and friendly manner.Visitor Management: Visitor screening and ensuring security protocols are followed.Answering Inquiries: Providing information to visitors and directing them to the appropriate person or department.Maintaining Reception Area: Keeping the reception area tidy and organized, ensuring it presents a positive image of the company.Maintaining general office area: Ensuring that the entire office is clean and organised on a daily basis.Administrative Tasks:Scheduling and Appointments: Scheduling meetings, booking conference/Boardrooms, and managing calendars.Data Entry and Record Keeping: Entering data into computer systems, maintaining records, and filing documents.Ordering Supplies: Monitoring office supplies and placing orders when necessary.Preparing Documents: Creating and formatting documents, such as letters, memos, and reports on request.Travel Arrangements: Booking travel and accommodation for staff.Basic Accounting: Processing invoices and expenses.Co-ordinate multiple internal and external meetings with ease and efficiency.Other Duties:Providing refreshments: Offering tea, coffee, or other refreshments to visitors, arranging meeting snacks when required.Handling complaints: Addressing visitor complaints or concerns in a professional manner.Liaising with other departments: Communicating with other departments to ensure smooth operations.Assisting with events: Helping to organize company events or meetings

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