Job Description

PURPOSE OF THE JOB:

To act as the face of the company and manage the reception desk during office hours and to manage the office, building maintenance and service contracts (SLA's).

QUALIFICATION(S) & EXPERIENCE REQUIRED:

Minimum Requirements:

Qualifications:

Grade 12 National Diploma Secretarial /Public Relations / Public Admin

Training:

Sound knowledge of Word, Excel and PowerPoint Good administration and communication skills

Experience

:

2 years secretarial/reception experience Office/Facilities Management experience would be an advantage

Ideal Requirements

Qualifications:

National Diploma or B-degree in Social Sciences or Public Relations / Public Admin Sound knowledge of Word, Excel and PowerPoint

Training:

Relevant registered skills programs or unit standards successfully completed

Experience

:

2-3 years secretarial/reception experience Office/Facilities Management experience would be an advantage Good administration and communication skills

HEADLINE KEY RESULT AREAS:

Execution of Administrative and Secretarial Duties Ensure that all visitors sign the visitor's register Liaise with visitors and provide a courteous and informative service to all visitors. Take direct action regarding private and confidential mail. Communication and Engagement of Stakeholders Screen calls for the division, answer and direct all incoming calls to the appropriate person. Report any interruptions or problems to the service provider and ensure feedback. File copies of all reports Placing work orders and requisitions To manage service level agreements for daily office maintenance and management Manage media and community and other stakeholder's perceptions. Generate transport requests to security Generate airport pick up and drop offs. Manage schedule daily and allocation. Ensure efficient switchboard operations. Ensure efficient reception duties.

APPOINTMENT WILL BE IN LINE WITH COMPANY POLICY ON EMPLOYMENT EQUITY

Preference will be given to people with disabilities.