Job Description

Answering and transferring of calls in a professional and friendly manner. Note detailed messages and conveying the message to the relevant employees via email. Exit the DND mode in the morning on switchboard system. Divert the switchboard system to DND every afternoon before leaving. Welcoming visitors and requesting visitors to complete the Visitor Register. Filing of all work-related documents. Dispatching documents/parcels via courier and record keeping of the waybills sent. Distributing post to relevant parties. Ensure that reception area is neat and tidy at all times and replace newspapers and magazines. Decorate the reception area for special occasion, for example Christmas. Keep staff contact details up to date on the internal telephone list. Print and Laminate A4 contact list for the Directors, PA to the Directors and HR. When phone lines are down, report and make sure action is taken as soon as possible. Typing of ad hoc documents if required. Bind, copy and laminate documents when required. Assist PA to Directors with ad hoc requests, travel and vaccination arrangements when required. Assisting the Commercial department with ad hoc requests. Make tea/coffee for the Directors and visitors. Keep the storeroom in a neat order. Assisting with items to be removed from the storeroom e.g. Banners, Brochures, Cold drinks etc. Record items going in and out of the store room. Liaise with the Guardhouse regarding visitors entering the premises. Making sure the main boardroom fridge has stock. Liaise with coffee company regarding stock and servicing of coffee machines. Assist with the planning and managing of the garden. Assisting with the organising of social events if requested, eg: year ends, blood drives, important client meetings and Braai every 2nd Friday. Oversee office plants maintenance and care. Take stock and order monthly office groceries. Place consumables orders when needed. Assisting with works order costings. Loading and updating office maintenance on the Trello board. Creating content and preparing companys newsletter twice a year.
Requirements Matric certificate or any equivalent certification Previous receptionist experience advantageous Own transport Well-spoken fluent in English Professional and presentable

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