Job Description

Job Title: Quote Co-ordinator / Executive Assistant
Location: Remote (UK Hours)
Reports to: CEO / Founder
Company Overview
Our client provides comprehensive building compliance services -- covering everything from the requirements needed for planning permission to the as-built reports required at the completion stage.
Key Responsibilities
Quote Coordination
Prepare, issue, and track quotations for compliance services (e.g. fire safety, electrical testing, asbestos, health & safety inspections, etc.)
Liaise with clients to clarify requirements and specifications.
Maintain up-to-date pricing templates and service descriptions.
Follow up on outstanding quotes and record outcomes.
Liaise with operations and technical teams to ensure accurate scope and costings.
Executive Assistance
Provide daily administrative and scheduling support to the Managing Director and management team.
Manage calendars, appointments, and travel arrangements.
Prepare reports, meeting agendas, and minutes.
Handle correspondence, email management, and document filing.
General Administration
Maintain CRM and project management systems with accurate client and quote data.
Assist in preparing proposals, tender submissions, and compliance documentation.
Support onboarding of new clients or projects by coordinating required information.
Manage document control and assist with internal compliance procedures.
Skills & Experience
Proven administrative or coordination experience, ideally within construction, compliance, or a technical services environment.
Strong attention to detail and accuracy in written communication.
Excellent organisational and multitasking abilities.
Proficiency with Microsoft Office (Word, Excel, Outlook) and CRM systems.
Confident communicator with clients and internal teams.
Ability to work independently and manage priorities effectively.
Qualifications
GCSEs (including English and Maths) essential; A-Level or equivalent desirable.
Administrative or business qualification advantageous but not necessary.
Construction or compliance-related training/certifications (e.g. SMSTS, IOSH, or similar) desirable but not essential.
Personal Attributes
Professional, reliable, and approachable manner.
Positive "can-do" attitude with initiative.
Strong sense of confidentiality and discretion.
Team player who thrives in a busy, service-driven environment.

Skills Required