Job Description

Our client, a UK based Estate Agency, is currently in a phase of Company Expansion. Considering this expansion, they are actively searching for a dynamic individual who can become a valuable addition to their esteemed team. Being a significant managing agent in the field, they take immense pride in their ability to provide comprehensive property management services to a wide range of clients. At the core of their company ethos lie values such as professionalism, efficiency, and an unyielding commitment to delivering unparalleled service. Their aspiration is to cultivate an environment that promotes collaboration, fosters growth, and encourages innovation. They are currently seeking a proactive individual who will play a pivotal role in supporting their team, ensuring seamless operations, and upholding their proactive approach. The successful candidate will be responsible for providing efficient administrative and operational support and assistance to their team, contributing to the delivery of outstanding service to their valued clients. This role encompasses a wide range of tasks, requiring meticulous co-ordination and communication across multiple departments. Responsibilities:

• Administrative Support: Assisting with day-to-day administrative tasks, including managing communication channels, scheduling appointments, email merging, letter drafting etc.
• Inspections and Assessments: Carrying out tasks and actions identified during regular inspections and assessments. Co-ordinating with relevant third-party contractors to ensure timely resolution of identified issues and following up to ensure completion.
• Project Co-ordination: Assisting the property management team in organizing and coordinating various projects and tasks. Supporting job progress tracking, report preparation, and ensuring adherence to deadlines.
• Documentation and Reporting: Preparing documents, contracts, and reports as needed. Ensuring accuracy, clarity, and consistency in all written communications.
• Miscellaneous Tasks: Assisting with ad-hoc assignments and performing other administrative duties as required

Qualifications:

• Previous experience as a Property Administrator or in a similar role within the property management field.
• Proficiency in property management software and Microsoft Office suite.
• Strong organizational skills with exceptional attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
• Understanding of property management regulations, compliance, and best practices.
• Proactive and adaptable attitude, willing to take initiative and contribute to team success.

The ideal candidate will:

• Have a desire to succeed
• Have experience in the UK property market
• Be a great team member
• Have a great clear telephone manner
• Possess great communication skills
• Good computer skills and knowledge of the popular office products including Excel and Outlook
• Be confident in face to face (zoom, teams etc) situations
• Not be afraid to appear in front of a camera
• Be positive in all situations

Hardware requirements:

• Possess a computer or laptop with Windows Pro 10 and a minimum i5 processor.
• Provide headphones for use with our client's phone system.
• Ensure that you have antivirus software installed.
• Maintain a UPS/Backup Battery for power outages.

Experience:

• Property Management: 2 years (Required)
• Real Estate Agency: 2 years (Required)

Job Type: Full-time Salary: R14,000.00 - R15,000.00 per month Application Question(s):

• Do you have a laptop? If so, please give your computer processor specifications. Eg: Processor Intel(R) Core (TM) i7-8565U CPU @ 1.80GHz, 1992 MHz, 4 Core(s), 8 Logical Processor(s).
• Have you worked in a Property Company previously in an administrative role?

Experience:

• Property Manager: 2 years (Preferred)

Application Deadline: 2023/11/29