Job Description

• Identify and communicate the objectives for the project team in accordance with the contract terms, scope of work and corporate policy.
• Communicate these objectives to the project team, Departmental Managers, and Client.
• Organise the project team in consultation with Departmental Managers and agree the assignment of all key personnel.
• Motivate the project team towards the determined objectives, by generating enthusiasm for the project, and by maintaining continued personal interest in achieving set targets.
• Achieve scheduled performance, cost, quality, health, safety and environmental requirements of the project from contract award to Client's acceptance.
• Ensure that designated systems are adopted by the project team as soon as possible, after contract award.
• Negotiate all contract changes with the Client.
• Act as primary contact and maintain satisfactory relations with the Client.
• Ensure that the requirements of secrecy agreements are strictly observed.
• For Project Directors and Senior Project Managers only, deputise when requested for the Manager Operations.
• Be familiar with the current application of computer systems of the business and endeavour to optimise their use and development within the project/department budget, both to solve technical problems and to promote the effective management of information.
• To ensure that the Health, Safety, Environmental and Quality Policy is implemented and understood by all supervised staff.
• Where a Project Executive is assigned to a project, the Project Director / Manager shall report to the Project Executive. This in no way reduces the single point responsibility of the Project Director / Manager for the successful execution of the project.
• Lead and support assigned proposals. This includes developing in conjunction with proposals the execution strategy.
• Present execution plans at proposal review stage.

Responsibilities

• Arrange a meeting with Marketing, Proposals and Commercial Groups to review and handover contract and proposal documentation prior to commencement of work.
• Organise the Kick-Off Meeting with Key Assigned Personnel and the Client.
• Arrange early issue of key project documents including:
• Project Execution Plan, Co-ordination Procedure, and Critical Execution Issues
• Project Budgets for Services and Materials
• Manpower Projection Plan
• Front End Schedule
• Detailed Project Schedules
• Project Technical Specifications
• Contract Documents.
• Proposal Documents
• Project Quality Plan
• Project, Health, Safety and Environmental Plans
• Arrange meeting with Departmental Managers to achieve endorsement of the Project Execution plan.
• Brief the Project Team/Task Force in accordance with the Continuous Improvement Procedure and apply Continuous Improvement techniques throughout project execution.
• Issue Project Filing Index with identification of Master File Holder.
• Review and endorse project procedures covering the main functions including, as appropriate:
• Process
• Engineering
• Materials Management
• Project and Document Control
• Home Office Construction
• Field Construction
• Quality Assurance
• Health, Safety and Environment
• Co-ordinate the activities of the main functional groups through their Managers/Lead Engineers as appropriate on the project including:
• Process Design Manager
• Project Engineering Manager/Coordinator
• Project Materials Manager/Coordinator
• Home Office Construction Coordinator/Construction Contracts Engineer
• Resident Construction Manager
• Initiate the formulation of project policy or recommendations to the Client in key areas, including, as appropriate:
• Planning Criteria
• Materials Management Policies
• Construction Contracts Strategy
• Prefabrication/Modularization Policy
• Progress Review Meetings Policy
• Contract Change Procedure
• Review with Departmental Managers the progress of work in their discipline areas as required; commenting on assigned staff assessment reports on request.
• Review Project Control documents at least monthly including, as appropriate:
• SMILE Exception/Summary Reports (or manual Material Progress Schedule reports)
• Front End Schedule
• All Exception Reports eg. Planning, Document Control, Subcontracts, Construction Contracts.
• Functional Progress Reports
• Document Registers
• Manpower Projection Plan
• Contract Change Register
• Construction Contract Schedule
• Field Construction Plan
• Cost Reports
• Contract Profit Report
• Review Inspection and Expediting Reports
• Lead problem solving sessions at all stages of the project, using Continuous Improvement procedures where appropriate.
• Maintain cost awareness by all project personnel throughout all phases of project execution.
• Regularly visit the Construction Site as part of the Project Management effort and also other work locations including, as appropriate: -
• Engineering Centres, if applicable
• Engineering Sub-contractors' offices
• Fabricators' and Suppliers' Works
• Module pre-assembly Sites
• Materials Warehouse Centres
• Prepare the Project Manager's Report and critically review other inputs to the Monthly Progress Report, ensuring that the report is issued in a timely manner by the date specified for the Contract.
• Approve and authorise project activities, including as appropriate:
• Contract Changes
• Overtime Working and Travel
• Bid Summary Documents
• Payment Certificates
• Correspondence to client
• Invoices to Client
• Review monthly construction reports and agree any corrective action with the Resident Construction Manager.
• Prepare Project Close out report.
• The Project Manager may appoint Authorised Signatories from his senior assigned staff to undertake some of the above duties on his behalf.
• For Project Directors and or Senior Project Managers only, deputise for the Manager Operations as requested.
• To be aware of and communicate to all department members the content of the Health, Safety, Environmental and Quality (HSEQ) Manual and ensure that the associated policy is implemented.
• Ensure all members of the Project visit operating plants, Suppliers' works or construction sites, are briefed on Health, Safety and Environmental requirements.
• To accept direction from the Manager Operations on major problem solving initiatives.
• To consult and keep the Manager Operations fully informed on the status and any issues which could affect the successful execution of the Project.
• Identify and communicate the objectives for the project team in accordance with the contract terms, scope of work and corporate policy.
• Communicate these objectives to the project team, Departmental Managers, and Client.
• Organise the project team in consultation with Departmental Managers and agree the assignment of all key personnel.
• Motivate the project team towards the determined objectives, by generating enthusiasm for the project, and by maintaining continued personal interest in achieving set targets.
• Achieve scheduled performance, cost, quality, health, safety and environmental requirements of the project from contract award to Client's acceptance.
• Ensure that designated systems are adopted by the project team as soon as possible, after contract award.
• Negotiate all contract changes with the Client.
• Act as primary contact and maintain satisfactory relations with the Client.
• Ensure that the requirements of secrecy agreements are strictly observed.
• For Project Directors and Senior Project Managers only, deputise when requested for the Manager Operations.
• Be familiar with the current application of computer systems of the business and endeavour to optimise their use and development within the project/department budget, both to solve technical problems and to promote the effective management of information.
• To ensure that the Health, Safety, Environmental and Quality Policy is implemented and understood by all supervised staff.
• Where a Project Executive is assigned to a project, the Project Director / Manager shall report to the Project Executive. This is in no way reduces the single point responsibility of the Project Director / Manager for the successful execution of the project.
• Lead and support assigned proposals. This includes developing in conjunction with proposals the execution strategy.
• Present execution plans at proposal review stage.

Qualifications:

• Degree level preferred.

Knowledge, skills and experience:

• Contracts experience.
• Cultural awareness and diplomacy.

Desires

• Experience gained from international projects (involving overseas travel).

Personal attributes:

• Effective conflict resolution skills
• Excellent organizational skills
• Excellent communication skills.
• Sympathetic and a good listener.

CONSIDERATION WILL ONLY BE GIVEN TO SOUTH AFRICAN NATIONALS OR PERMAMENT RESIDENTS

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