Job Description

Provide high quality project office support to the Manager. Prepare information and supporting documents for the meetings, presentations, and reports. Develop and maintain proper records through filling, retrieval, retention, storage, and destruction. Supports project leaders by overseeing administrative tasks. Develop detailed monitoring and evaluations plans for the full life cycle of research projects, including timelines, quality standards, milestones, communications, and resource allocation. Assist with the identification of project risks and monitor the implementation of mitigation strategies. Facilitate communication between stakeholders, project teams, and management. Monitor and track project progress (deliverables, finances and communications) in collaboration with project leaders, and report regularly to management. Maintain project documentation, including contracts, plans, budget, schedules, reports and invoices. Prepare and present detailed project status reports and performance metrics to management. Monitor and track reporting performance against set targets for the research group. Set up systems to co-ordinate the flow of correspondence to and from the office. Develop good customer relations. Provide other general administrative support requested by the manager. Compile all project budget control sheets, e. Keep Financial Department informed regarding the allocation of project funding and budgets negotiated with external customers, f. Interact with external customers.



Bachelors Degree or Advance Diploma in Project Management. 3 years experience in project office management as well as experience in coordinating projects and contracts, liaising with clients and stakeholders and doing management reports. Good communication skills (verbal and written). Good Interpersonal relation. High degree of integrity and tact to handle sensitive and classified information. Excellent client-facing and internal communication skills (written and verbal). Excellent organisational skills, including attention to detail and multitasking skills. Ability to work positively with a wide range of individuals involved in a project. Proficiency in the MS Office suite and others relevant to Project management. Ability to present/communicate the project status to all stakeholders, including management level. Valid driver's license.

Enquires: Dr AEJ du Toit, Tel: (018) 299 6224

CLOSING DATE FOR APPLICATIONS: 18 NOVEMBER 2025

A competitive remuneration package will be congruent with the scope, responsibilities and the stature of the position. The appointment will be subject to a positive security clearance and preference will be given to designated groups in terms of ARC Employment Equity Plan. The Agricultural Research Council is an equal opportunity employer and is committed to the principles and processes to Employment Equity Act.



Applications accompanied by covering letter, detailed CV with at least three recent (3) contactable referees. Certified copies of certificates, supporting documents, copy of driver's license must be attached.



A SAQA evaluation report must accompany foreign qualifications. Incomplete applications will not be considered. Applicants who do not receive any response four (4) weeks after the closing date must regard their applications as unsuccessful. Permanent appointments are subject to six (6) months probation period. The organisation reserves the right not to appoint.