Job Description

Key Responsibilities 1. Executive Assistance

• Provide comprehensive administrative support to the owner, including managing calendars, scheduling meetings, and handling correspondence.
• Gather and present relevant project information to assist in decision-making processes.

2. Project Oversight

• Monitor daily site activities and compile progress updates for the owner.
• Open and close the project site each day, ensuring compliance with all site security protocols.

3. Financial Management

• Request and evaluate supplier and contractor quotations for materials and services.
• Perform basic bookkeeping, including expense tracking, budget monitoring, and facilitating timely payments.
• Coordinate and process contractor payments in line with agreed milestones and contractual terms.

4. Contractor Management

• Oversee contractors on-site to ensure work is completed to specification, on schedule, and to a high standard.
• Resolve on-site issues or concerns promptly to maintain project momentum.

5. Material Sourcing

• Research and source materials required for the renovation, securing competitive pricing and ensuring timely delivery.

6. Additional Support

• Collaborate with Chemence directors on administrative tasks, such as scheduling meetings and assisting with market research initiatives where required.

Requirements

• Proven organisational and administrative skills.
• Strong communication and interpersonal abilities.
• Basic knowledge of budgeting, bookkeeping, and project administration.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Experience within a construction, renovation, or project management setting will be advantageous.
• Valid drivers licence and own transport preferred.

Contract Details:

• Duration: 8 Months
• Working Hours: Full-Time

Note this is a full-time on-site position, and contract based. Do not apply if you are seeking permannet employment, commitment needed for the duration of the contract.

Skills Required