Job Description

Perform the administrative function for the Engineering department and manage the purchase, budget and control of spares, materials and stock.

REQUIRED MINIMUM EDUCATION/TRAINING

• Grade 12
• Business Administration Learnership/ equivalent qualification
• Project Administration qualification

REQUIRED MINIMUM WORK EXPERIENCE

• 3 yearsxe2x80x99 experience in project administration and purchasing
• 3 yearsxe2x80x99 experience with CAPEX projects/budgets
• 3 yearsxe2x80x99 experience in a manufacturing plant with advanced documentation systems and procedures
• Project management experience

KEY PERFORMANCE AREAS

• Consolidate and generate Energy reports, standby & callout reports from information received from different sites
• Store, track and supply relevant information from the different sites
• Create vendor applications
• Request for quotations from suppliers
• Purchase order communication with relevant stakeholders
• Follow up on open orders
• Ensure that the relevant invoices are signed and processed
• Ensure all CAPEX projects have the necessary documents and that the files are maintained
• Record meeting minutes and action points
• Communicate actions with relevant responsible people
• Assist with the development and documenting of AFGRI-specific standards and other document-related requirements as and when needed
• Advise your supervisor of observations made regarding potential hazards, breach of safety regulations with possible safety risks
• Report all near misses
• Comply with all requirements for Occupational Health and Safety

TECHNICAL KNOWLEDGE/ COMPETENCIES

• Basic understanding of financials
• Basic understanding of Project processes
• Strong working knowledge of document control
• Computer literacy (MS Office, Excel and others)
• Good verbal and written communication and interpersonal skills

BEHAVIOURAL COMPETENCIES

• Accuracy and attention to detail
• Assertive
• Team player
• Planning and organizing

Closing date: 24 November 2023
Please note that correspondence will be limited to shortlisted candidates only. Applicants who have not heard from us within 30 days of the closing date may assume that their applications have been unsuccessful and are hereby thanked for their interest. The filling of these positions will be aligned to AFGRI's Employment Equity Policy
Applicants are informed that in order to consider any application for employment, we will have to process your personal information.
A law, known as the Protection of Personal Information Act, 4 of 2013 (POPIA) provides that when one processes anotherxe2x80x99s personal information, such collection, retention, dissemination and use of that personxe2x80x99s personal information must be done in a lawful and transparent manner.