Job Description

Job Summary

Main purpose of the job:

• The post holder will provide part-time administrative support for the EFFECT clinical trial (Mycology Division)
• The incumbent will assist with trial-related administrative and regulatory activities
• The position involves matrix reporting, multitasking, and working with several departments and members of the study team and is mostly done online through MS365 apps
• The post holder will provide admin support to the Cape Town study team but will interact with study teams at other sites and the EFFECT Head Office site situated at NICD, Johannesburg

Location:

• Cape Town

Key performance areas:

• Maintain eTMF and Investigator Site Files on Sharepoint and Teams
• Order, file, track, and maintain files and documents related to the study
• Liaise with vendors and regulatory bodies, sponsors, investigators, and site personnel
• Liaise with study sites on various matters for example inventory and supplies, requests for documents, responses to study activities, certification
• Prepare, update, and maintain spreadsheets, trackers, and logs and keep them current
• Compile and review documents for submission to Regulatory bodies
• Gather site study documents, check the correctness thereof, and forward them timeously to WHC administrators
• Assist with staff travel and accommodation bookings
• Preparation of study-related presentations
• Arrange meetings (including all related logistics for in-person meetings) and take minutes
• Draft and edit newsletters
• Coordinate trial purchases and manage stock inventories
• Process invoices, obtain quotes, reconcile expenses, and follow financial procedures
• Control the petty cash and conduct reconciliations

Required minimum education and training:

• Previous experience working in Clinical Trials either as a Study Nurse, Clinical Research Assistant, or Research Administrator is advantageous
• Knowledge of GCP and Clinical Trial Processes
• Strong general administration skills and experience
• Basic understanding and experience working with MS365 Office applications

Required minimum work experience:

• 2 - 5 years of experience and knowledge of Clinical Trials

Desirable additional education, work experience, and personal abilities:

• A Degree or Diploma in the Health Sciences or related field would be an advantage
• Current GCP Certificate
• Excellent demonstrable organizational and coordination skills
• Intermediate IT skills and use of MS365 Office applications

TO APPLY:

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
• Please Apply Online.
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• The closing date for all applications: 23 January 2024.
• Note AJ Personnel is fully POPI compliant.
• Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Please note:

• AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.
• Wits Health Consortium will only respond to shortlisted candidates.
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
• AJ Personnel does not have any salary or other information regarding the position.

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