Job Description

Anova is an NGO that empowers people and changes lives. Good health and quality of life is what motivates us to provide healthcare solutions and support for those who need it most.

We are looking for a skilled, experienced, organised and detail oriented Programme Administrator to coordinate and support the Programme & Deputy Managers Office. The successful candidate will manage the offices administration, diary, organize meetings, correspondence and assist with other secretarial duties.

Key duties and responsibilities

Administration

• Assist in consolidation & preparation of routine reports, presentations, editing and proofreading documents
• Assist with internal auditing of equipment and ensuring proper distribution
• Schedule routine internal meetings with the COJ district management team and other stakeholders
• Send out communication and coordinate all logistics and admin related duties
• Ensure that all project related documents are kept in accordance with Anovas standard filling system

Stakeholder Relations & Communication

• Coordinate events with various stakeholders and organisations both internally & externally
• Resposible for procurement of equipment and other resources
• Mananage the filing of purchase orders and tax invoices
• Establish and maintain effective & efficient communication with all stakeholders
• Distribute minutes of the meetings to all relevant stakeholders and keep record thereof
• Act as the point of contact on behalf of Programme & Deputy Programme Manager

Essential qualifications and experience

• Diploma in Office Management or equivalent tertiary qualification
• At least 3 years administration and secretarial work experience
• Ability to travel within City of Johannesburg Health District
• Excellent written and communication skills in English
• Project Management training or experience an advantage
• Experience in funded programmes/projects an advantage, especially in Health or HIV/AIDS related sector
• Good report writing skills
• Proficiency in MS Office package including Outlook
• Demonstrated sound judgment and discretion in dealing with confidential and sensitive matters.
• Interpersonal skills and excellent analytical skills
• Excellent organisational and planning skills
• Attention to detail and deadline driven
• Ability to work under pressure with minimal supervision

Closing date: 01 September 2023

In accordance with our Employment Equity goals and plan, preference will be given to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto. Preference will be given to persons with disabilities.

Anova Health Institute is a provider of essential health services and therefore has a mandatory vaccination policy. Should your application be successful, you will be required to submit your proof of vaccination before commencing employment in the role.

Applicants who have not been contacted within 4 weeks of submitting their application should assume that they have not been successful.

Unsolicited CVs from agencies will not be paid agency fees should their candidate be placed at Anova.

For more information on Anova visit our website:

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