Job Description

Looking 1

Capture and scan all consent and follow-up forms from Right to Care-supported VMMC sites onto various systems.
Ensure data accuracy by identifying data quality errors and communicate these to the relevant stakeholders.
Submit / escalate daily error reports to the relevant programme staff.
Reach daily data capturing targets as set by the relevant programme staff.Verify the completeness and accuracy of information captured against the source document
Conduct initial verification of source documents against error template prior to capturing.
Manage individual follow-ups of queried source documents within one week of initial query. Obtain and report daily, weekly, monthly and quarterly statistics from supported VMMC sites as per agreed deadlines and reporting criteria.
Compile and submit standardised and ad-hoc reports to head office.
Compile and submit standardised weekly status reports to head office.
Review and prepare national VMMC registers for Department of Health quarterly submissions. Order VMMC-related materials and forms as required by the clinical and data teams.
Ensure that data capturing administration is completed as per the agreed checklist / standard operating procedure.
Complete and submit monthly vehicle checklists and fuel slips.
Manage petty cash inclusive of monthly reconciliation reporting to finance.
Facilitate all procurement requests on behalf of district teams.
Work with the team leader to collect documents for clinical team and social mobilizers.
Ensure locum time sheet are submitted to HR timeously. Coordinate travel and meetings as per requests from District Programme Coordinators and District teams.
Manage assets and warehousing by receiving and transferring assets and keeping inventories up to date.
Assure quality of storerooms in district offices and/or hospitals by administering stock control visits.
Administer vehicle maintenance as per requests received from district teams.
Implement day-to-day office management duties including (but not limited to) cleaning oversight, safety and security, hospitality and filing.

Minimum Requirement

.

Matric (Senior Certificate)

A relevant certificate in Office Administration

Desirable qualification

A tertiary qualification (diploma / degree) in a relevant field.

Minimum experience

Computer literacy and working knowledge of various Microsoft Office (specifically Microsoft Excel) packages

Minimum of two years office administrative support and VMMC data handling experience required.

Closing Date:30 November 2023

Right To Care