Job Description

Must be able to effectively manage the buying, stores and receiving staff Must have aggressive contribution to cost reduction through optimised inventory level management Must liaise/co-ordinate actions with fellow Procurement Managers in the Newrest network. Participate in regular stock takes, and further ensure the accuracy of the stock takes Always ensure stock levels are adhered to, to avoid stock shortages Must ensure that all purchase orders are signed/approved before orders are placed Liaising between suppliers, manufacturers, relevant internal departments and customers to ensure effective communication regarding Procurement related matters e.g. Substitutes, etc. Must be able to travel when required to other Newrest Units. Ensure that supplier and purchase KPI's are regularly kept updated.

Stores

Provide necessary information every 10 days to generate accurate food cost figures. Manage and organise inventory by using FIFI/FEFO register. Regularly surveys the stores for leakages, damage, pest infestation and hygiene and reports such to the Unit Manager. Monitors the use of storage space and advises where stock can be compressed repositioned to make better use of the space available. Ensure that the bin card system is effectively managed. Ensure that all non-conform item are put separately from the other items - in the non-conform products area. Ensure security by making sure all stores are locked at all time after issuing in the morning and make sure the access to the stores is restricted to authorized persons. Ensure all Supply Orders are generated from Winrest every day for each workshop. Liaise with production to generated Output Form from the revisited Supply Orders every day. Ensure all storemen and stores supervisors are trained on the stock issuing process with the tablet. Ensure all stock issued has previously been recorded onto on output form. Ensure all stock is issued with the tablet. And quantity and expiry date are recorded for all items. Ensure all stock counts are done with the tablets.

Receiving

At the start of shift, the purchase orders for the current day needs to be received from the Buyer to ensure all orders received can be checked versus stock ordered. Count, weigh or measure items of incoming shipments in order to verify information against invoices, orders, bills of lading or other records To check that all delivery vehicles are at the required temperatures and in a clean state and reports any variances to the Supply Chain Manager Ensure that all administration work for receiving, is up to date and provided to Finance for billing purposes Responsible for monitoring the returns process and finalizing all credit notes Verify receipts and log them according to required procedures Investigate and resolve situations where items received are not properly documented in the daily receipt log Ensure that goods are dispatched timeously once received, to the correct stores for the required All goods received may only be received against an official purchase order. If no PO is available, one has to be received from the Buyer or permission must be requested from the Unit Manager if the goods can be received. Indicate all short or non-deliveries on the white board, so that it is flaqged to all necessary persons for action.

Buying

Validate POs generated prior to final communication with supplier Ensure that POs are validated in accordance with operational budgets determined by the Unit Manager Monitor that all PO are created and validated on Winrest before delivery. Monitor that PO are generated from Supply Orders when possible (main suppliers and prices must be updated)

Winrest

Monitor all purchasing related KPIs on the Winrest Dashboard:

Bluetooth Usage for Receipt Notes

Mobile Usage for Inventories - Output Forms - Receipt Notes

Purchase Book - Warehouse Ensure all POs, RNs and OFs are validated within the agreed timelines

General

Any other reasonable task that may be required by management

Qualifications

Grade 12 Preferably Diploma in Procurement/Supply Chain/Logistics Proficient in Microsoft Office

Experience

Minimum 3-years solid experience in managing Stores and Procurement (preferably in the food or catering industry) Experience working with an ERP System

Skills

Communication & Organization Problem solving Presentation skills

Competencies

Technical skills * Attention to detail