Job Description

We are looking for a mature male/female with more than 10 years experience in Procurement, Creditors & Stock Control. Candidates with experience in Xero, Approval Max and advanced Excel will be advantageous.

Procurement:

1. Price negotiations with Suppliers

2. Price comparisons between Suppliers

3. Purchase Orders op Approval Max (JHB, CPT, DBN)

4. Process al Hilti tool orders on the Hilti website after PO has been Approved on Approval Max

5. Follow up on deliveries with Suppliers

6. Product Sourcing (Anything required by sites)

7. Sourcing of Alternative Suppliers

8. Keep excel spread sheet for supplier back orders updated (Xero report exported and imported to excel spreadsheet with formulas to update)

9. Update pricing on inventory codes

10. Safe all Concrete Test Certificates for all sites

11. Assist with printing or scanning of documents for Safety files. (Mike Sites)

Stock Control:

1. Create Inventory Codes and upload pictures on Xero

2. Capture site orders on Xero (Quotes)

3. Upload Site Deliveries on Xero (Quotes)

4. Keep excel spread sheet for site deliveries from Yard updated and send to accounts once a month. (Xero report exported and imported to excel spreadsheet with formulas to update)

5. Capture diesel booking from the Yard to vehicles on Xero

6. Download and process diesel invoices and delivery notes from TDN website

7. Keep excel spread sheet with all vehicle repairs and diesel usage updated. (Two different Xero reports to be exported and imported to excel spreadsheet with formulas to update)

8. Update Monoweld excel sheet with new job cards and manufactured items sent to Monoweld. (Preparation for Monoweld invoicing and Job Card costing on Xero)

9. Allocate job card number and complete Excel cost calculation sheet for each Job card.

10. Capture job card cost calculation sheet on Xero (Quotes)

Creditors:

1. Processing Supplier Invoices (Bills) on Xero

2. Ensure all supplier invoices have delivery notes

3. Download Site delivery notes from whatsapp groups and rename to Supplier / Invoice Number / PO number / Date (JHB/DBN/CPT).

4. Delivery notes received on whatsapp to be uploaded to Xero.

5. Ensure all delivery notes match with supplier invoices.

6. Follow up with sites on outstanding delivery notes

7. Ensure all supplier invoice on supplier statements have been received and processed

8. Credit Application

9. Create new Contacts on Xero (Suppliers & Sites)

10. Filing of all Supplier invoices and delivery notes and other documents (Hard Copies and/or computerised copies)

11. Filing of Job cards including spread sheet calculation sheet.

General:

1. Site communication mostly on whatsapp so need to keep up with all messages, orders and requests on whatsapp.

2. Ensure all supplier invoices have delivery notes

3. Ensure delivery notes match with supplier invoices

4. Follow up with sites on outstanding delivery notes

5. Ensure all supplier invoice on supplier statements have been received and processed

6. Credit Application

7. Create new Contacts on Xero (Suppliers & Sites)

8. Filing of all Supplier invoices and delivery notes and other documents (Hard Copies and/or computerised copies)

9. Filing of Job cards including spread sheet calculation sheet.

Should you be interested in this vacancy, please forward a detailed CV to hr@superstruct.biz. Should you not hear from us before closing date 17 May 2025, please take note that your application was unsuccessful.

Job Type: Full-time

Pay: R25000,00 - R30000,00 per month

Application Question(s):

How many years experience do you have in Procurement? How many years experience do you have in Approval Max?
Experience:

Xero: 3 years (Preferred) Microsoft Excel: 10 years (Required)
Location:

Kempton Park, Gauteng 1619 (Required)
Work Location: In person

Application Deadline: 2025/05/17
Expected Start Date: 2025/05/19